Are you an Indian entrepreneur looking to tap into the European market? Poland might just be the gateway you need. Strategically located in Central Europe, Poland offers access to over 500 million consumers in the EU. For Indian businesses, setting up an import-export company in Poland unlocks new trade corridors, lower costs, and simplified logistics across Europe.
In this guide, we’ll explore why Poland is a prime destination for Indian exporters and importers, and walk you through the process, requirements, legalities, costs, and opportunities.
Why Indian Businesses Should Consider Poland for Import-Export Company Registration?
Poland has become one of Europe’s fastest-growing trade hubs, offering the ideal mix of affordability, infrastructure, and EU integration. Here’s why Indian companies are increasingly choosing Poland for expansion:
- Strategic Location: Situated at the crossroads of Western and Eastern Europe.
- EU Membership: Seamless access to the European Single Market.
- Low Corporate Tax: Just 9% for small companies earning under €2M/year.
- Skilled Workforce: High education level and a strong logistics sector.
- Strong Indo-Polish Trade Ties: Bilateral trade between India and Poland exceeded $4.5 billion in 2023.
- Free Zones: Access to Special Economic Zones with tax incentives.
How to Register an Import-Export Company in Poland from India?
Here is a step-by-step guide for Indian residents looking to register an import-export business in Poland:
Step 1: Choose the Right Legal Entity
Most Indian entrepreneurs choose an Sp. z o.o. (Spółka z ograniczoną odpowiedzialnością), which is a Polish Limited Liability Company.
Step 2: Reserve Your Business Name
The company name must be unique and registered with the National Court Register (KRS).
Step 3: Draft Articles of Association
The articles of association outlines your company’s objectives, shareholders, capital contribution, and governance.
Step 4: Deposit Minimum Share Capital
A minimum of PLN 5,000 must be deposited into a Polish business bank account.
Step 5: Register with the KRS
Submit your application for incorporation to the National Court Register (KRS).
Step 6: Obtain a Tax Identification Number (NIP) & Statistical Number (REGON)
Issued by the tax office and the Central Statistical Office, respectively.
Step 7: VAT Registration
Mandatory if your annual turnover exceeds PLN 200,000 or if you engage in EU cross-border trade.
Step 8: EORI Registration
You must apply for an EORI number (Economic Operators Registration and Identification) to trade with non-EU countries like India.
Our company incorporation experts can assist you in setting up and expanding your business in Poland.
Documents Required to Register an Import-Export Company in Poland from India
To complete the registration process, you’ll need the following:
- Passport Copy
- Business Name Approval
- Articles of Association
- Proof of Address
- Share capital deposit proof
- Power of Attorney
Top Products to Import or Export Between India and Poland
Exploring the right products to trade is essential. Here are high-demand categories:
Export from India to Poland:
- Pharmaceuticals
- Automobiles & Auto Parts
- Organic Chemicals
- Textiles & Apparel
- IT & Software Services
- Spices, Tea, and Rice
Import from Poland to India:
- Machinery & Equipment
- Dairy Products
- Mining Equipment
- Fertilizers
- Cosmetics & Skincare
- Processed Food
These sectors have shown consistent bilateral trade growth and offer scalable opportunities.
Conclusion
Poland is more than just a cost-effective entry point into Europe—it’s a strategic trade hub with immense potential for Indian entrepreneurs. With low corporate taxes, access to the EU single market, and a growing demand for Indian products, Poland offers the perfect blend of opportunity and stability.
By registering an import-export company in Poland, Indian businesses can streamline cross-border trade, expand into new European markets, and build long-term operational scalability. Whether you’re a seasoned exporter or launching your first overseas venture, Poland’s business-friendly environment makes it easier than ever to succeed.
Let our experts help you register your Polish import-export company from India—fast, compliant, and hassle-free. Get in touch with us today.
FAQ’s
Yes. Through a legal representative or a remote online process (via Power of Attorney), you can register your company without traveling.
No. Indian nationals can own 100% of a Polish company without needing a local shareholder or partner.
Yes, especially if you’re dealing with EU clients or your turnover exceeds PLN 200,000 annually.
Yes. Once your company is operational, you may be eligible to apply for a business or temporary residence permit.
EORI stands for Economic Operators Registration and Identification. It’s mandatory for any business conducting imports or exports with non-EU countries, including India.
