Poland Company Formation: Process, Benefits & Costs

Step 1: Selecting the Form of Business

Selecting the appropriate form of business organization is a crucial first step when planning to register a business in Poland. 

There are several business types available:

• Sp. z o.o. (Limited Liability Company)
• Joint Stock Company (S.A.)
• Partnership (General or Limited)
• Sole Proprietorship

Among these, the Sp. z o.o. is the most popular business structure in Poland due to its limited liability, low capital requirement, and foreign-ownership flexibility. 

Our experts from OnDemand International can assist you in setting up your Sp.z.o.o. company.

Step 2: Select a Company’s Name

Choosing a unique and legally acceptable company name is essential when starting a company in Poland. 

Your business name must:

• Not duplicate any existing name in the Polish Company Register (KRS)
• Include the legal form (e.g., “Sp. z o.o.”)
• Avoid using restricted or misleading terms

At OnDemand International, we assist clients in checking name availability and reserving a name that complies with the regulations set by Polish authorities.

Step 3: Prepare the Articles of Association

Once the structure and name are finalized, the next step in Poland company formation is to prepare and sign the Articles of Association (AoA). 

This document outlines:

• Company name and registered office
• Business activity codes (PKD codes)
• Share capital details
• Management structure
• Shareholders’ rights

The Articles must be signed:

• In front of a Polish notary, if filing offline
• Or electronically via the S24 system using a trusted profile (ePUAP) or a qualified electronic signature

Note: Foreign shareholders may need to provide apostilled translations of key documents (passport, power of attorney, etc.) to meet Polish legal standards.

Step 4: Opening a Corporate Bank Account

You must open a corporate bank account in Poland to deposit the share capital and manage the company’s financial operations.

• For Sp. z o.o., the minimum required share capital is PLN 5,000
• For Joint Stock Companies, it’s PLN 100,000

After the account is opened, you will need to deposit the capital and obtain confirmation from the bank, which will be submitted as part of the registration documents.

Note: Some banks may require the director or shareholder to be present in person. OnDemand International helps coordinate this process remotely, where possible.

Step 5: Company Registration with KRS (National Court Register)

The final step is to register your company with the Polish National Court Register (KRS). 

This involves:

• Completing the official application
• Submitting the Articles of Association, capital deposit proof, ID documents, and lease agreement
• Paying the registration fee

Once approved, your company will be assigned:

• KRS number (Company ID)
• NIP (Tax ID)
• REGON (Statistical ID)

After registration, your business can proceed with VAT registration in Poland, ZUS (social security), and local business licenses if required.

Documents Required for Company Formation in Poland

To register a business in Poland, the following documents are typically required:

• A passport copy of each director and shareholder
• Proof of address (e.g., utility bill) for each individual
• E-signature form and agreement (for digital submissions)
• Power of Attorney (if using a local representative)
• Apostilled translations for foreign documents (if applicable)
• Lease agreement or office address proof
• Bank confirmation of capital deposit

OnDemand International provides a full checklist and document review before submission to avoid delays or rejection.

Benefits of Company Registration in Poland

There are numerous benefits of company incorporation in Poland such as:

1. Access to the European Union Single Market

Poland’s EU membership provides unrestricted access to the world’s largest single market — over 500 million consumers across 27 EU countries. Companies registered in Poland can benefit from zero customs duties within the EU and simplified cross-border trading.

2. Attractive Corporate Tax Incentives

Poland’s standard corporate income tax (CIT) is just 19%, lower than the EU average. Small businesses with annual revenue under EUR 2 million can qualify for a reduced CIT of 9%, one of the lowest rates in Europe.

Additionally:

• Over 14 Special Economic Zones (SEZs) offer tax exemptions of up to 50% for qualifying investments.
• The government’s Polish Investment Zone (PIZ) extends these benefits nationwide, making tax reliefs more accessible.

3. Cost-Effective Operating Environment

Poland offers a competitive cost structure:

• Average monthly labor costs are about EUR 1,400, significantly lower than in Western Europe.
• Office rental rates in major cities like Warsaw and Krakow are 30–50% cheaper than in Berlin or Paris.

This allows startups and SMEs to scale efficiently while keeping overheads low.

4. Skilled, Multilingual Workforce

Poland produces over 300,000 university graduates annually, with strong skills in IT, engineering, and business. Over 90% of young Poles speak at least one foreign language, making it easier for international companies to operate seamlessly.

The country is ranked 10th globally for English proficiency (EF English Proficiency Index 2023).

5. Strategic Location and Modern Infrastructure

Situated in Central Europe, Poland connects Western Europe with Eastern European markets:

• Direct road links to Germany, the Czech Republic, Slovakia, and the Baltic states.
• 14 major airports and modern rail and highway networks.
• Access to the Baltic Sea via Gdańsk and Gdynia ports — key for import-export businesses.

This makes logistics and distribution highly efficient for companies trading in the EU and beyond.

Also Read: Top Banks in Poland for Foreign Business Owners

Cost of Company Formation in Poland

The cost of forming a company in Poland varies depending on the type of business you are starting. Generally, the cost of opening a limited liability company in Poland is between 4000 Euros – 6000 Euros depending on the services and needs of your business. 

In addition, corporations must submit a minimum share capital based on the company form they choose. In Poland, the minimum share capital for a limited liability company (sp. zoo) is 5,000 PLN, while for a joint-stock company, it is 100,000 PLN.

Taxation Structure of Companies in Poland

There are various types of taxes in Poland that business has to pay, such as corporate income tax, value-added tax, excise duty, customs duty, capital tax, payroll tax, and so on.

These are the tax rates that apply to registered companies in Poland:

• Corporate income tax: The standard rate of corporate income tax, which is levied on business earnings in Poland is 19%. Nonetheless, taxpayers whose profits from sales value did not surpass two million euros are also subject to a lower rate of 9%.
• Value-added tax (VAT): The general VAT rate in Poland is 23%. However, lower rates of 8%, 5%, and 0% are also applicable.
• Excise Duty: Excise duties are applicable to the manufacturing, retailing, importing, and intracommunity purchase of “excise goods,” which are defined by the excise duty legislation and comprise cigarettes, alcohol, energy products, passenger automobiles, and electricity.

Conclusion

Starting a company in Poland can be a rewarding experience, due to Poland’s favourable business environment, access to the EU market, and skilled workforce. By gathering the essential documents, complying with the eligibility criteria, and understanding the benefits of company registration in Poland, you can set yourself up for success. 

Our team of experts at OnDemand International is ready to assist you with the registration process, simplifying each stage for your convenience. We shall facilitate the registration of your company and ensure that you possess every necessary document. Contact us immediately to register a company in Poland.