Set Up a Software Development Business in Poland: Complete Steps

In this guide, we'll guide you through the procedure of establishing a software development business in Poland. We will provide you with other information such as legal requirements and company formation procedures, etc.


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    set up a software development business in poland

    Start a Software Development Business in Poland

    It’s a smart decision if you’re thinking about opening a software development company in Poland. Poland has been a leading location for software development outsourcing due to its highly trained IT experts, affordable costs, and ideal business environment. However, what actions must you take to launch your business successfully?

    In this article, we’ll guide you through the process of establishing a software development business in Poland. We will provide you with all the information you need to launch your business, from comprehending the legal requirements and company formation procedures to navigating the hiring process and investigating your choices for funding.

    Benefits of Setting Up a Software Development Business in Poland

    • Skilled Talent: Large pool of highly qualified IT workers with strong education, technical expertise, and English fluency.
    • Cost Advantage: Competitive costs compared to other European nations, offering excellent quality at lower labor prices.
    • Business-Friendly Environment: Stable economy, attractive tax laws, and government support for IT investment.
    • Regional Proximity: Easy collaboration with partners and clients in Western Europe due to geographic location.

    Steps to Set Up a Software Development Business in Poland

    Starting a software development company in Poland requires a few crucial tasks. To maintain compliance and steer clear of future legal problems, it is essential to comprehend the legal and regulatory standards.

    Recognizing the Legal and Regulatory Needs

    Selecting your company’s legal structure is the first step. For software development companies, limited liability corporations (Sp. z o.o.) and joint-stock companies (S.A.) are the most popular options. 

    You need to register your business with the National Court Register (KRS) and obtain a tax identification number (NIP) after choosing a legal structure. Additionally, depending on the nature of your software development operations, you might need to apply for particular licenses or permits.

    Selecting the Appropriate Business Form for Your Software Development Organization

    Making the right business structure choice is essential to the development and success of your Polish software development company. As previously stated, joint-stock corporations (S.A.) and limited liability companies (Sp. z o.o.) are the most popular options.

    • For small and medium-sized enterprises, a limited liability company (Sp. z o.o.) is the best type of company that can be formed in Poland. It gives shareholders minimal liability protection, enabling them to keep their personal assets and business obligations apart. This form also permits flexibility in terms of management and ownership.
    • A joint-stock company (S.A.), on the other hand, is appropriate for larger companies with substantial capital needs. It gives more alternatives for obtaining money through initial public offerings and permits the issue of shares. However, the formation process and ongoing reporting obligations are more complex compared to a limited liability company.

    Navigating the Tax System for Software Development Businesses in Poland

    Comprehending Poland’s tax structure is vital for efficiently managing a software development enterprise. Poland’s personal income tax system is progressive, with rates ranging from 17% to 32%. It will also be your duty as an employer to take out and send in your workers’ social security contributions.

    Poland has a flat corporation tax rate of 19% on business profits. Software development companies can, however, greatly lower their tax burden by making use of specific tax benefits and exemptions that are available for research and development operations.

    Forming Alliances and Cooperations in the Software Development Sector

    For your software development company in Poland to grow and succeed, you must establish strategic alliances and partnerships. Working together with other businesses, academic institutions, and research centers can open up new markets, inventive chances, and important resources.

    You can join associations for professionals, go to industry events, and become involved in the local IT community to build relationships. Building connections and a network with possible partners can lead to new business prospects and promote the sharing of expertise.

    Funding Options for Software Development Startups in Poland

    Venture Capital:

    • Expanding ecosystem with money actively invested in cutting-edge businesses.
    • Provides funding in exchange for equity.

    Government Grants & Subsidies:

    • Available for research and development projects.
    • Can significantly reduce financial burden.


    Poland offers many opportunities for establishing a software development business. Companies wishing to outsource their software development needs find the nation to be an appealing destination due to its highly qualified IT workforce, competitive rates, and positive business environment.

    You can position your software development company for growth and profitability in Poland by comprehending the legal requirements, selecting the best business structure, navigating the tax system, locating qualified software developers, forming partnerships, and obtaining funding choices.

    With the assistance of OnDemand International, your software development company in Poland can prosper in the dynamic and exciting IT market with proper planning and execution. Contact us today to set up your business presence in Poland.


    • Corporate tax: A fixed 19% rate applied to worldwide income, subject to treaty variations.
    • VAT: While some goods and services are subject to lesser rates, the normal rate is 23%.
    • Withholding Tax: 20% of royalties, dividends, and interest (unless treaties reduce this amount).
    • If a Polish entity owns a foreign firm with a low effective tax rate, it must abide by the Controlled Foreign Firm (CFC) Rules.
    • Treaties to Prevent Double Taxes: Poland has agreements with other nations to prevent double taxes.

    For the majority of non-EU/EEA citizens, a work permit is necessary (exceptions exist).

    • Employer Application: The company describes the nature and extent of its operations in order to obtain a permit.
    • Labor Market Test: Could be necessary to show that there are no qualified Polish candidates.
    • Visa: The proper visa, usually a work visa type D, is required for entry and stay.
    • Employment Contract: Polish labor legislation must be followed by all terms and conditions of the contract.

    Explore these avenues for EU funding:

    • Horizon Europe: Grants for R&D projects with digital innovation themes.
    • Digital Europe Programme: Supports digital transformation with grants and loans.
    • Structural Funds: Regional development funds, potentially relevant depending on the project & location.
    • National recovery plans: Check your country’s plan for potential digitalization initiatives.