Start an IT company in Poland: Procedure & Best Places Discussed

Ready to start an IT company in Poland? Read our guide to know about the complete procedure, documentation requirements as well as the best places to set up your IT business in Poland. Contact our experts today to register your business in Poland.


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    start an it company in poland

    If you are looking to set up a profitable business in Poland, then of of the most profitable businesses that you can set up is an Information Technology firm. It is beneficial to start an IT company in Poland as the nation has emerged as a prominent hub for technology and innovation, which draws entrepreneurs from various corners of the globe. 

    Poland’s economy is among the most robust and steadiest in the EU, and the ICT sector is expanding significantly there as well. The country is home to approximately 500,000 ICT specialists, making it a significant hub for tech expertise. Approximately 40% of the IT specialists are employed by IT outsourcing firms. 

    In this article, we will explain why starting an IT business in Poland is a great idea, the procedure to get started, the documents required, and the best places to set up your business in Poland.

    Why Start an IT Company in Poland?

    If you are wondering why you should start an IT company in Poland, then there are several compelling reasons to start an IT business in Poland.

    • Poland possesses a workforce that is both highly skilled and educated. The nation takes pride in its robust educational system, which consistently produces exceptional IT professionals. Consequently, you will have the opportunity to tap into a vast pool of talented individuals who can contribute significantly to the advancement of your business.
    • Furthermore, Poland offers a favourable cost of living and ease of conducting business in comparison to its European counterparts. As a result, establishing and operating your IT venture in Poland would incur lower expenses, enabling you to allocate a greater portion of your resources towards the development and expansion of your business.
    • Moreover, Poland boasts a conducive business climate. The authorities have enacted measures and provided incentives to allure overseas investments and promote groundbreaking ideas. There are numerous grants and funding opportunities available to support IT startups, making it easier for you to get your business off the ground.

    Procedure to Start an IT Company in Poland

    Here are the steps that you must follow in order to start an IT company in Poland:

    Step 1: Select the type of company

    Initially, in order to start an IT company in Poland, you must decide on the legal structure of your business. The available options include a sole proprietorship, a partnership, or a limited liability company (LLC). Each of these alternatives possesses distinct benefits and factors to consider. 

    Step 2: Proceed with business registration

    After finalizing your choice of legal structure, it is imperative to proceed with the registration of your business through the relevant governing bodies. This process entails the submission of essential paperwork, including articles of association, proof of address, and identification documents for the company’s representatives. Additionally, acquiring a tax identification number and enrolling for social security contributions are also essential steps in this registration process.

    Step 3: Open a bank account

    Opening a bank account in Poland can help you to effectively handle your finances and distinguish between your personal and business expenses. It is recommended to explore various banking options and compare the services and fees offered by different banks to find the most suitable banking solutions for your IT business.

    Documents Required to register an IT business in Poland

    To register an IT company in Poland, you will need several documents. 

    These include:

    • Articles of Association: The policies and procedures of your business and its investors are described in the articles of association.
    • Proof of Address: You will have to give documentation of your Polish business address. This could be an official letter from the landlord, a utility bill, or a lease agreement.
    • Identification Documents: You will need to provide identification documents for the company’s representatives, such as passports or ID cards.
    • Tax Identification Number: You will need to obtain a tax identification number from the tax office.
    • Social Security Registration: You must register your business and all of its workers to make social security contributions.

    Our experts from OnDemand International can help you in gathering the documents and submitting them to the relevant authorities.

    Best Places to Start an IT company in Poland

    While Poland offers numerous opportunities for IT businesses, some cities stand out as the best places to set up your operations.

    Here are a few of them:


    As the capital city, Warsaw is the economic and technological hub of Poland. It offers a vibrant startup ecosystem, access to top talent, and a supportive business environment.


    Krakow, a city well-known for its lively culture and rich history, is now a booming IT centre. The city is a great place for IT companies because it has a lot of technology parks, research centers, and universities.


    Wroclaw has become a significant hub for software development and IT. It has a strong startup community and offers excellent infrastructure and support for IT businesses.


    Located in the north of Poland, Gdansk is a rapidly growing IT destination. The city provides a favourable business environment, access to skilled professionals, and a high quality of life.

    These are just a few examples, and many other cities in Poland offer great opportunities for IT businesses. It’s important to consider factors such as talent availability, infrastructure, and local business support when choosing the best location for your IT business.


    Setting up an IT company in Poland is a smart move. The nation provides favourable business conditions, a trained labour force, and alluring starting incentives. By following the registration procedure and obtaining the necessary documents, you can get your IT business up and running in no time. Consider the best places to start your business, and take advantage of all that Poland has to offer. Good luck!

    If you’re ready to take the leap and start an IT business in Poland, don’t hesitate. The nation’s flourishing technology sector and favourable business climate render it a perfect choice for aspiring entrepreneurs. Get in touch with OnDemand International to guide you through the process and make your dream a reality.


    Cybersecurity, cloud computing, AI/ML applications, financial software development, and e-commerce platforms are all in high demand right now.

    The minimum share capital requirement is 5,000 PLN (about €1,100), however, there are other expenses such as company formation fees, accounting, office space, and marketing. The initial setup expenditures should be between €3,000 and €5,000.

    Select a company type (for example, spóka z ograniczonoci – Sp. z o.o. ), register with the KRS (National Court Register), receive NIP and REGON tax identification numbers, and register for VAT if appropriate. For more information, speak with a lawyer.

    Yes, some organizations provide scholarships and money to innovative IT firms. For current opportunities, contact the Polish Agency for Enterprise Development (PARP) and local government programs.

    Poland has a big pool of qualified IT specialists who are paid competitively. Securing top people for particular abilities, on the other hand, may necessitate aggressive recruitment techniques.

    The rate of corporate income taxation is 19%. Depending on your business structure and employee contracts, you may be required to pay additional taxes and social security contributions.