How to Get a VAT Number in the Netherlands in 2026: Benefits & Requirements

Yes, companies that are liable for Dutch VAT can get a VAT number in the Netherlands. A Dutch business typically gets a VAT identification number (VAT ID or btw-ID) for communicating with its customers or suppliers and a separate tax number (OB number) for communicating with the Dutch Tax and Customs Administration.

When operating a business in the Netherlands or selling goods and services there, it is important to understand the VAT system in the Netherlands. The VAT registration process may vary depending on whether your business is based in the Netherlands or operates from another country. In this guide, we explain how to obtain a Dutch VAT number, what the different VAT numbers are, where they can be found, and how to check a VAT number.

What Is the VAT Number in the Netherlands?

A VAT number in the Netherlands is a unique identification number assigned by the Dutch Tax and Customs Administration (Belastingdienst) to registered businesses for Value Added Tax (VAT). The number is utilized to monitor and control the VAT due and duties of a business in the Netherlands and the European Union.

The VAT identification number (VAT ID or BWT ID) is mainly used when dealing with customers and suppliers. It is also used on relevant invoices and for EU VAT identification.

For a Dutch sole proprietorship, the VAT ID follows the format NL + 9 digits + B + 2 digits, for example, NL123456789B01. For other legal structures, the VAT ID is based on the business’s RSIN. The VAT ID does not contain the owner’s BSN.

Having a VAT number allows businesses to:

• Charge VAT on their goods and services
• Obtain VAT refunds on business expenses
• Adhere to the Dutch and EU tax laws

A VAT ID may also be required for relevant EU business transactions and value added tax identification number. However, having a Dutch VAT number does not by itself give a business permission to operate in every EU country. Other tax, regulatory, and business requirements may apply.

In simple terms, a Dutch VAT ID is the identifier of a business for VAT communication with customers, suppliers, and other businesses.

What Is the Difference Between a VAT ID and VAT Tax Number?

The Netherlands uses two VAT-related numbers, and they serve different purposes. Understanding the difference is important because the VAT ID is used for business communication, while the VAT tax number is used when dealing with the Dutch Tax and Customs Administration.

Feature	VAT ID / BWT ID	VAT Tax Number / OB Number
Main purpose	Used with customers and suppliers	Used when communicating with the Tax Administration
Used on relevant invoices	Yes	No
Used for EU VAT identification	Yes	No
Publicly shared	Yes, where required	Generally not
Contains BSN for sole proprietors	No	Yes

Your VAT ID is the number you normally provide to customers and suppliers. Your VAT tax number is used for your communication and administration with the Dutch Tax and Customs Administration.

Why Do Businesses Need a Dutch VAT Number?

A Dutch VAT number is important for businesses that are subject to Dutch VAT rules. It helps identify the business for VAT purposes and supports its invoicing, reporting, and EU business activities.

Businesses may need a VAT ID for:

• Issuing relevant VAT invoices
• Providing VAT identification details to customers and suppliers
• Conducting relevant intra-EU business transactions
• VAT reporting and administration
• Verifying Value Added Tax identification details through the VIES system
• Reclaiming eligible input VAT where the applicable VAT rules allow it

How to Acquire a VAT Number in the Netherlands?

After determining the benefits, let’s examine the procedures to obtain your Dutch VAT number.

Step 1: Business Registration

The first and foremost requirement is to have a registered business entity in the Netherlands. You can establish a company or a branch or even set up as a sole proprietorship. This registered entity will serve as the foundation for your VAT application.

For a business that registers with the Dutch Chamber of Commerce (KVK), the business information is generally passed to the Dutch Tax and Customs Administration. A separate standard VAT application is normally not required for the same KVK registration.

Step 2: Preparation of Required Documents

To initiate the VAT number application, gather the necessary documentation, which typically includes:

• Proof of Registration: A copy of your business registration with the Dutch Chamber of Commerce.
• Proof of Identity: Copies of the identification documentation of the company’s directors or owners.
• Bank Account Information: Details of your company’s Dutch bank account.
• Description of Activities: A thorough explanation of your company’s operations, including the goods and services you provide.
• Invoices and Contracts: Copies of recent invoices or contracts that demonstrate your business transactions.

The type of information or documents needed may differ based on the business structure, business activities, and whether the business is set up in the Netherlands or abroad.

Step 3: VAT Application

With your documents in hand, you can proceed to apply for a VAT number in the Netherlands. This can be accomplished using the Dutch tax authorities (Belastingdienst).

For a standard Dutch business registered through KVK, the Tax Administration generally assesses the business for VAT purposes based on the registration information received from KVK. Foreign businesses may need to register directly with the Tax Administration depending on their circumstances.

Step 4: Verification and Approval

The Dutch tax authorities will review your application, and upon successful verification, they will issue your Dutch VAT number.

For KVK-registered businesses, the Dutch Tax Administration generally informs the business within 10 working days about whether it is considered an entrepreneur for VAT purposes and, where applicable, provides the VAT ID and VAT tax number. Foreign registrations can follow a different process.

Step 5: Compliance

Once you have your VAT number, it’s crucial to ensure compliance with Dutch VAT regulations. This includes filing regular VAT returns and maintaining precise records of your transactions.

You also have VAT obligations, such as issuing compliant invoices, maintaining VAT records, reporting some EU transactions, and applying VAT rules properly to your goods/services.

Where Can I Find My VAT Number in the Netherlands?

After the approval of your VAT registration, official communication will give you your VAT number from the Dutch tax authorities. You can find your VAT ID and VAT tax number through Mijn Belastingdienst Zakelijk. Your VAT ID may also appear on relevant business invoices, your website, and other business communications.

Remember that your VAT ID and VAT tax number are different numbers and may be used for different purposes.

• Official Letter from the Belastingdienst: Upon successful registration, a confirmation letter from the Dutch Tax Office will be sent. Your VAT number and other tax details are contained in this letter.
• Online Tax Portal: On the online portal to the Dutch Tax Administration, you will also be able to find your VAT number by using your business credentials. You can also check your VAT details through Mijn Belastingdienst Zakelijk.
• Business Invoices: Your VAT number must be displayed on all invoices you issue to customers. Your VAT ID can be included on relevant invoices and business communications where VAT identification is required.
• Chamber of Commerce (KvK) Records: Your KVK number and VAT ID are separate business identifiers, so KVK records should not be treated as the primary place to find your VAT ID.
• EU VIES System: If you’re trading within the EU, you can verify a VAT number in the EU’s VAT Information Exchange System (VIES), which confirms the authenticity of the VAT numbers. VIES is primarily used to verify an EU VAT identification number. It is not a general public database for finding every Dutch company’s VAT number.

How Can I Check a Netherlands VAT Number?

If you need to verify a Dutch VAT ID for an EU business transaction, you can use the European Commission’s VIES system. VIES checks the validity of EU VAT identification numbers.

If you need to find a company’s VAT ID rather than verify one you already have, you may need to obtain it directly from the business or check its published business information.

Benefits of Obtaining a VAT Number in the Netherlands

Before delving into the nitty-gritty of the application process, it is important to first understand why it is beneficial to have a Dutch VAT number for your business.

1. Access to the European Market: The Netherlands is very well positioned in Europe, offering easy access to the entire European Union.
2. Credibility: Having a Dutch VAT number lends credibility to your business. It signals to customers and partners that you are a serious, established entity within the EU, instilling trust and confidence in your brand.
3. Input VAT Deduction: If you receive a VAT number, you can recover the VAT paid on your business expenses.
4. Global Expansion:  If you are an international entrepreneur, a Dutch VAT number opens the doors to the European market, allowing you to expand your business and customer base.
5. E-commerce Advantage: If you’re involved in e-commerce, a Dutch VAT number can be important for meeting applicable VAT obligations on taxable transactions.

However, a VAT number does not automatically remove VAT obligations in other EU countries. Cross-border VAT rules depend on the type of transaction, customer, and country involved.

Can Foreign or Non-EU Companies Register for VAT in the Netherlands?

Yes, foreign and non-EU companies are able to obtain VAT registration in the Netherlands.

• A foreign business may need Dutch VAT registration if it carries out activities that create a Dutch VAT obligation. The registration process depends on whether the business has an establishment in the Netherlands and the nature of its activities.
• A foreign company with a Dutch establishment may need to register with KVK, while a foreign company without a Dutch establishment may need to register directly with the Dutch Tax and Customs Administration.
• Foreign businesses should determine their Dutch VAT obligations before starting taxable activities because VAT registration requirements can vary depending on the transaction and business structure.

How Long Does It Take to Obtain a Dutch VAT Number?

The time it takes to process a VAT number in the Netherlands has a general dependence on the structure of your business and the completeness of your application.

In most cases:

• In case of Dutch-registered businesses:
  The VAT number is normally released within 2 to 4 weeks after a complete application is submitted.
• In the case of foreign or non-EU businesses:
  The process can be completed in 4 to 8 weeks or even more, in case some other documents or verification are needed.

The processing time may be influenced by several factors, such as:

• Accuracy of submitted documents
• Type of business activity
• Background verification
• Tax authorities workload

To avoid delays, it is also necessary to provide all the necessary documents properly and answer all the questions of the tax office in time.

The application process can be efficiently managed with the professional help of such a company as OnDemand International, and you can get your VAT number as soon as possible.

Conclusion

Obtaining a VAT number in the Netherlands is an important step for businesses seeking to operate and grow in the European market. It allows legal trading within the EU, improves credibility, and offers valuable tax benefits. Although the process requires proper documentation and compliance, professional support can make it smooth and efficient.

It is also important to understand the difference between the Dutch VAT ID and VAT tax number. The VAT ID is generally used with customers and suppliers, while the VAT tax number is used for communication with the Dutch Tax and Customs Administration.

OnDemand International assists with company formation, VAT registration, and regulatory requirements, helping you focus on expanding your business with confidence.

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