The Singapore ACRA BizFile Explained: Process & Documentation

Table of Contents

If you intend to register your business in Singapore, the Accounting and Corporate Regulatory Authority (ACRA) is going to be your first stop. This authority is the equivalent of Companies House in the UK or the Registrar of Companies in India.

This article will tell you what the ACRA’s mandate is, why it maintains the BizFile, and how you can use that interactive digital database to conveniently register your company from anywhere in the world.

Role of the ACRA?

As mentioned before, the ACRA is both Registrar and regulator for corporate services.

This authority is responsible for registering and overseeing all businesses, corporate service providers as well as licensed accountants. The ACRA also suggests ways of easing the environment for business and helps in the development of business products and services.

It was established on 1 April 2004 by the Accounting and Corporate Regulatory Act. The ACRA essentially combined the existing Registrar of Companies and Businesses (RCB) and the Public Accountants’ Board (PAB).

Other duties of the ACRA:

  • Enforcing the Companies Act, the Limited Liability Partnerships Act, the Accounting and Corporate Regulatory Authority Act, the Variable Capital Companies Act, and other related Acts and their Amendments.
  • Keeping and Updating corporate records and business information.
  • Providing inputs and recommendations to Singapore’s lawmakers in building a practical system that makes life easier for businesses.

Understanding the BizFile

The BizFile is ACRA’s online portal for capturing information for business registration, filing, and reporting. Introduced in 2004, it was replaced in 2016, by a younger, more powerful system called the BizFile+.

The newer portal made processes streamlined, quicker, and could handle much larger volumes of users. It is this system that makes it possible to register and set up reporting remotely.

The BizFile+ is based on the XBRL (XML-based Business Reporting Language). This means that financial and business analysis tools are able to glean more information from the data you (the business user) feeds into the e-forms that form part of the system.

Register Your Business Using the BizFile+

1. Logging In

You have to log in at the BizFile+ portal using your SingPass to register a sole proprietorship or partnership. All legally recognized business owners, including partners or authorized representatives, must indicate their acceptance via BizFile before the business can be registered.

Alternatively, you may engage the duties of a registered filing agent (e.g. law firm) to complete the online application on your behalf.

2. Payment of fees

There is a $15 name application fee. You have to submit this amount before filing for registration at the BizFile+ portal. Then there is a $100 registration fee on the website for company registration.

If you want to renew your application, then you have to submit $30 for this.

You can easily pay these fees using different modes such as:

  1. Debit or Credit Card, VISA, American Express
  2. Paypal
  3. Apple Pay
  4. Google Pay

3. How Long Does it Take?

For sole proprietorships and partnerships, registrations are usually authorized within 15 minutes after the registration fee is paid and confirmed.

If an application needs to be sent to another government agency for authorization, registration takes around 14 days to 60 days for approval. For example, the setting up of private schools must be authorized by the Ministry of Education before the business can be enrolled. For partnerships, the business is officially registered only after all the partners or authorized representatives have approved or licensed the application. 

What is the SingPass?

The Singapore Personal Access Pass or SingPass is a digital login system that stores and automatically identifies you when you transact with Government authorities in Singapore. This online password gives you one-touch access to attempt transactions with the majority of government agencies online.

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What is the CorpPass?

The CorpPass is a virtual identity for authorizing transactions between you (a business, society, or certain commercial organizations) and the government of Singapore.

A CorpPass authorizes these associations to enter into agreements with multiple government agencies online. It is a single login method to begin the government for business transactions

Read More: Singapore CorpPass Guide

Documents required to fill Bizfile+ online

documents required for bizfile

It is very essential to select your company name in the first step of the registration process. Therefore, choose an acceptable business name and make a name application through BizFile.

2. Type of Company

You are also required to select the type of business structure you want to incorporate. The several types of company structures include private or pub companies.

3. Directors, Company Secretary, and Other Important Personnel

You have to appoint important officers of your company for further process Such as Directors, Company Secretary, Chief Executive Officer or Managing Director, Auditor.

Additionally, you need to provide information with concerns to these key personnel who include Personal Identity details, Contact information including telephone number and email address, Residential Address.

4. Licenses or Approvals

You would be compelled to apply for certain licenses or approvals from other government agencies before starting with your business.

The licenses or approvals needed would rely upon the type of business you are scheduling to undertake.C

BizFile+ Uses

What BizFile Helps Businesses Do
  • The BizFile+ is used to enter your business records in the national company database.
  • You can instantly change your business information: Company name, business activity, names of shareholders, etc.
  • In case you’re late in filing an annual return or financial statements, this portal allows you to easily request an extension.
  • You have the option of feeding financial information in XBRL format directly from your accounting software into BizFile. If you have signed copies of AGM minutes, upload the pdf version.
  •  LLPs, LPs, Partnerships, or Sole Proprietorships do not need to file financial statements.

Latest Compliances for Private Companies

The BizFile automatically integrates new compliance regulations after legislative modifications in the Companies (Amendment) Act 2014. These include:

  • Updating shareholder data to kick-off ACRA’s supervision of electronic Registers of Members (EROM) of private companies from 3 Jan 2016 onwards. There are no fees for updating information in the EROM.
  • Board approving the appointment of Chief Executive Officer (CEO, if any) in ACRA’s register. Late filing fines don’t need to be paid by companies whose CEOs were appointed before 3 Jan 2016 but only by those whose information was submitted between 3 Jan to 30 June 2016.

ACRA BizFile+ Advantages

There are plenty of benefits for companies to file applications online with BizFile in very little time. Some of the important benefits of ACRA’s BizFile comprise::

  • Increased convenience for businesses
  • Quick and cost-effective as there is no paperwork involved in filing
  • Enhanced accuracy of data
  • Improved compliance in respect of the regulatory requirements
  • Good operational efficiency

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FAQ’s

You have to log in to the official BizFile website and can make payments online at the ACRA BizFile+ portal itself.

Log on to the BizFile site to submit the online transaction. You need to mandatorily hire a Singapore-government registered filing agent (e.g. legal firm) to complete registration.

The head of the company must hold an AGM within the time period of 6 months, after the FYE as stated by the request of the member.

If you have an entity registered with the ACRA, you may view your Business Profile through one of the following ways: 1. Log on to www.bizfile.gov.sg using your CorpPass. Under “My Dashboard”, click on My Entity to view basic profile elements.

 

You will need an endorsement from the other partners or the managers If you want to nominate or revoke a partner or manager.

To endorse a transaction, log on to www.bizfile.gov.sg using your Sing pass or CorpPass. Under “File eServices”, click on others > Endorsement. It is very easy to endorse a BizFile transaction.

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