What Is Bookkeeping? – Importance, Types & Procedure Explained

Recordkeeping is the activity of tracking and organizing all of a company’s business activities. It's an important element of accountancy, and mainly focuses on tracking a company’s everyday financial transactions.


    Note:This form is not for job seekers or salary employees. Thank you.

    Table of Contents

    what is bookkeeping

    What Is Bookkeeping?

    Bookkeeping is the activity of tracking and organizing all of a company’s business activities. Bookkeeping is an important element of accountancy, and it mainly focuses on tracking a company’s everyday financial transactions. All monetary data are recorded in accounting records, including total revenue, tax payments, income generated, salaries and other operating expenses, borrowing purchases, etc.

    The correctness of the income and spending methodology initiated by the organization is determined by how the bookkeeper is administered. As a result, bookkeeping assures that the money transfers database is current and, more crucially, comprehensive.

    Importance Of Bookkeeping

    Much like you require a collection of knowledge to generate a statement, bookkeeping is a type of evidence that is summarised in the accounting records or any other deal with the process you see. Reconciliation is the beginning point for bookkeeping because it monitors and documents all economic transactions. As a result, accountancy remains critical for all firms, big and medium.

    Factors that make bookkeeping important for any business are as follows:

    • It supplies information for commercial analyses that tell us particular knowledge about the company, including how much revenue the business has earned or how much the business is growing at a specific moment in time.
    • Finance aids in the organization of receivables and payables. Transactions, acquisitions, and all other company transactions are recorded.
    • It aids in the regular summarization of revenue, consumption, and other financial entries.

    Types Of Bookkeeping

    Think about the number of everyday transactions and the sum of funds your company generates before making up your mind. A complicated budgeting approach meant for corporations may bring unneeded hassles if you are a small family business. The types of bookkeeping are as follows:

    Money and receivables accounting:

    Whenever your organization is dependent on raw cash, you generate income when you get money. When costs are covered, they are recorded. To put it another way, any time money arrives or quits your banks, it is properly recorded. This indicates that credit purchases or transactions will not appear on your records until the money is exchanged.

    Income is recorded when it is generated in the accruals concept. Expenditure is also documented when they are spent, frequently in conjunction with earnings. For the payment to be documented, no physical currency must join or leave. You can immediately mark your revenues and credit orders.

    With single-entry or double-entry record keeping, both monetary and accrual accounting can be used. The specific treatment is the cornerstone for money bookkeeping in broad. Singular records are used to process information, which is sometimes income flowing in or money flowing out. With a double approach, the accruing foundation functions well.

    Accounting with a single entry:

    Solitary accounting is a simple technique that requires making one record for each activity in your records. To keep records of incoming revenue and exiting expenditures, these operations are frequently recorded in a capital account. The single-entry system does not necessitate traditional accounting training. Tiny private enterprises and private businesses that do not make a purchase on debt, own little to no hard assets, and retain small quantities of inventory will benefit from the single-entry technique.

    Accounting with Double-entry:

    Double-entry accounting is much more reliable. Each activity impacts at least one of the following accounts, and these data are recorded as debits and credits. If your business is successful, visible, or resells on loan, utilizing the double-entry approach for budgeting makes much more sense. Since it allows less space for inaccuracy, businesses frequently opt for the double-entry technique. Since each transaction is verified as two solid but balancing categories, it essentially ‘double-checks’ your records.

    How To Record Entries In Bookkeeping?

    Financial information such as account balances, comprehensive income, and statement of financial position make you realize and evaluate your financial operations. You must have adequately documented details of your purchases and sales for these statistics to accurately represent your company. When balancing your finances, it’s also beneficial to keep these documents as updated as feasible. Source papers like acquisition and order information, receipts, cheques, and payroll records are used to process information.

    The following ways to record entries in bookkeeping are as follows:

    Reports of financial position: 

    One of the most crucial, stages in bookkeeping is to create income reports. These assertions are created by combining facts from the submissions you’ve made on a regular schedule. They give you a long-term view of your firm’s earnings, identifying areas where you need to strengthen. The cash budget, capital structure, and operating income are the 3 main accounting standards that any organization should truly understand.

    The financial statements:

    The financial report, often referred to as the accounting information, focuses on a firm’s earnings and expenses over time. A piece of typical accounting information is broken into two parts. The upper section of the graph shows operational income, while the bottom half shows spending. The report keeps track of things over time, such as the financial year’s final quarterly. It demonstrates how your company’s net sales are transformed into operating income, which results in profit or loss. The financial statements aren’t concerned with revenues or monetary transactions.

    Counting machines:

    A cashier is a computerized device that calculates and records payments. In most businesses, checkouts are utilized to track working capital. The bookkeeper gets the money for a transaction and gives the consumer the remaining amount. In the register, both the received cash and the sum refunded are logged as solitary bank deposits. Transactional invoices are also stored in cash machines, making it easy to document them in your selling diary.

    The statement of comprehensive income:

    The balance sheet lists the holdings, obligations, and capital employed by a company at a fixed moment in time. In short, it shows you what your company owns, pays, and how much money investors have committed. The working capital is only a snapshot of a company’s future at a fixed moment in time. It must also be compared to balancing sheets from previous time periods. The capital structure uses statistics like the conversion rate, asset turnover ratio, asset turnover ratio, and liabilities ratio to ensure you learn your company’s stability and economic architecture.

    The working capital statement:

    The working capital does precisely what it says. It enables you and potential investors to assess how successfully your business manages financing and expenditures. You can assess if you’re producing enough money to run a long-term, profitable opportunity by summarising this information.

    The media outlet:

    The volume of initial submission is the name given to the record. It is the initial location where a firm documents its activities in a sequential sequence. A diary might be tangible or electronic. Each total transaction timestamp, the organizations charged or refunded, and the quantity associated are all listed. Although the journal is not normally examined for equilibrium at the close of the financial year, each general ledger has an impact on it. Because the accounting must be equal, as we’ll see, keeping an appropriate notebook is a useful habit to develop. Because of the double bookkeeping, this format is beneficial.

    Verification of financial balances:

    The procedure of discovering consistency between the activities in your checking account and the activities in your books of account is known as account balances. Conflating your savings accounts is a crucial step in accountancy as it’s the last step in detecting inconsistencies in your books after everything has been noted. When it relates to your income, the general ledger ensures that none of this is missing.

    Stability test:

    The log records are collated and summarised to provide the financial statement. It displays the categories in the following manner: resources, creditors, assets, revenue, and expenditures, along with the balance sheets at the end. A financial statement is frequently created by an auditor to determine where your company exists and how well your finances are aligned. The data can then be compared to accounting records and records. Here on the balance sheet, inequalities between books of accounts are straightforward to see.

    Read More: Ledger Balance

    The ledger reads:

    A ledger is a collection of records in the form of writing. It’s also referred to as the second volume. Activities are divided into distinct categories and then put into the register once they are entered into a log. The imposed by the act is used to record investments, responsibilities, ownership, earnings, and expenditures. The register, like the diary, can be tangible or computerized files. A flowchart of businesses, which is a representation of all the contact details of accounts in the general ledger, is included in the record. The graphic is normally in the same sequence as the transcribing entries in terms of companies.


    Here is all about bookkeeping, its importance its types, and everything that one needs to know. The article above has explained it in general but if you have more doubts or want to know any topic in particular, contact Odint Consulting.


    A bookkeeper is in charge of recording a corporate accounting transaction. Financial data will be entered into accounting records, which will be utilized to create the assets and liabilities.

    An Associate’s degree in advanced accounting management, or similar industry experience, is required of the bookkeeping applicant, as well as expertise in banking and understanding the basic standards.