Start an Import-Export Business in Poland: Procedure & Benefits Explained

In this article, we have discussed how you can start an import-export business in Poland. Read the complete article to know the procedure and benefits.


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    Are you an aspiring entrepreneur with a keen eye for international business opportunities? Do you want to grow your company to new heights by taking advantage of the thriving European market? If so, starting an import-export business in Poland could be your ticket to success.

    In this comprehensive guide, we will explore the benefits, requirements, and steps involved in establishing an import-export business in Poland, attracting both business enthusiasts and investors.

    Benefits of Starting an Import-Export Business in Poland

    Strategic Location

    Poland is a perfect hub for international trade because of its advantageous location in the centre of Europe. It shares borders with seven countries, facilitating simple access to markets in Eastern and Western Europe. This geographic advantage can significantly reduce transportation costs and enhance your competitiveness.

    Access to the EU Market

    Poland provides unrestricted access to one of the biggest and most lucrative marketplaces in the world as a member of the European Union (EU). This simplifies trade within the EU and provides a gateway to over 450 million consumers. With the right products and strategies, your businesses can prosper in this sizable market.

    Strong Economy

    Poland boasts a robust and stable economy, characterized by consistent growth over the years. Its economy is among the fastest-growing in the European Union, offering a favourable environment for business development. International trade is facilitated by the nation’s advanced logistics and infrastructure networks.

    Competitive Labor Market

    Poland is known for its skilled workforce, making it easier to find and employ qualified professionals for your business needs. Labour costs are also competitive, increasing the cost-effectiveness of your company without sacrificing quality.

    Trade Agreements

    Poland has established numerous trade agreements with countries worldwide. These agreements reduce trade barriers, open new markets, and generate chances for trade across international borders. Leveraging these agreements can be a game-changer for your import-export business.

    Requirements for Establishing an Import-Export Business in Poland

    • Business Registration: The first step in setting up your import-export business in Poland is business registration. You can choose between several legal forms for your business, including a sole proprietorship, limited liability company (LLC), or joint-stock company (JSC). The decision will be based on your unique business objectives and needs.
    • Legal Entity: Register your business as a legal entity. You can choose from various options, such as a limited liability company (Spółka z ograniczoną odpowiedzialnością – Sp. z o.o.), a joint-stock company (Spółka akcyjna – S.A.), or a sole proprietorship (Działalność gospodarcza).
    • Tax Identification Number (NIP): Obtaining a Tax Identification Number (NIP) is essential for tax purposes and legal transactions in Poland. It’s an individual number assigned to each taxpayer, and you’ll need it to comply with the country’s tax regulations.
    • Register for VAT: If your annual turnover is expected to exceed a certain threshold, you have to enrol for Value Added Tax (VAT). This is crucial for most import-export businesses, as it allows you to recover input VAT on your purchases.
    • Customs Authorization: To engage in import and export activities, you must obtain customs authorization from the Customs Office in Poland. This authorization will grant you access to customs procedures, which are integral to international trade.
    • Establish a Local Presence: Having a local presence in Poland, such as an office or warehouse, can be advantageous for your business. It not only facilitates operations but also enhances your credibility with local partners and customers.
    • Bank Account: Open a business bank account to handle financial transactions related to your import-export business.

    Steps to Start Your Polish Import-Export Business 

    Market Research

    It is imperative to conduct extensive market research before initiating any global commercial endeavour. Identify potential products or services that are in demand in Poland or other target markets. Analyze competition, pricing, and consumer preferences to make thoughtful choices.

    Business Plan

    Make a thorough business strategy that details your goals, tactics, and projected financials. This strategy will function as your route map and can be essential when seeking investors or financing.

    Legal Formalities

    Register your business, obtain the necessary permits, and ensure compliance with tax and customs regulations. Seek legal counsel or an experienced consultant to guide you through the process.

    Establish Connections

    Establishing a trustworthy network of distributors, partners, and suppliers is essential to your Polish import-export company’s success. To create these relationships, go to exhibits, networking events, and trade shows.

    Financing and Funding

    Securing the necessary capital for your business is crucial. You have several possibilities to consider, including your funds, grants, loans, and collaborations with investors.

    Logistics and Transportation

    Plan your logistics and transportation strategy carefully. Consider warehousing, distribution, and shipping options. Efficient logistics can be a significant competitive advantage.


    Establishing a profitable import-export company in Poland is possible with the appropriate planning and approach. The country’s strategic location, diverse economy, and EU membership make it an ideal place to explore international trade opportunities. By following the requirements, conducting market research, and carefully planning your business, you can tap into the vast potential of the Polish and European markets, expanding your reach and boosting your global business aspirations. At OnDemand International, our expert team will help you to setup your Polish import-export business. Contact Us Today.