Have you ever wondered how Poland’s thriving economy and strategic location in Europe can be the key to unlocking your global business ambitions? With its robust infrastructure, access to both EU and Eastern markets, and supportive trade policies, Poland is becoming a magnet for entrepreneurs seeking to start an import-export business. Whether you’re eyeing its dynamic manufacturing sector or want to tap into its vast network of trade routes, Poland offers a wealth of opportunities to grow your venture.
In this article, we’ll explore the steps to start an import-export business in Poland, legal and custom requirements, and top import-export opportunities in Poland.
Why Start an Import-Export Business in Poland?
Poland’s position as a gateway between Eastern and Western Europe makes it an ideal destination for global trade.
Let’s explore the reasons why starting an import-export business in Poland is a smart choice:
1. Strategic Location
Poland’s geographical advantage connects major trade hubs in Europe. Bordering seven countries, including Germany, Ukraine, and the Czech Republic, Poland offers seamless access to markets across the European Union (EU) and beyond.
2. Thriving Economy
With steady GDP growth, Poland’s economy is among the EU’s fastest-growing. The country’s economy grew by 5.1% in 2022, and its trade volume continues to soar, making it a hub for imports and exports.
3. Access to the EU Single Market
As a member of the EU, Poland benefits from free trade agreements within the single market. Businesses based in Poland can trade freely with other EU nations, without worrying about tariffs or major restrictions.
4. Business-Friendly Policies
Poland offers various incentives for foreign investors, including tax breaks, government grants, and funding options. The ease of doing business in Poland ranks highly, attracting entrepreneurs worldwide.
How to Start an Import-Export Company in Poland?
Setting up an import-export company in Poland involves several key steps. Here’s a detailed roadmap to guide you:
1. Choose a Business Structure
The first step is to decide on a legal structure for your company.
The most common options for international business owners include:
- Sole Proprietorship: Best for small businesses with low risk.
- Limited Liability Company (Sp. z o.o.): The most popular option due to limited liability and flexibility. Registering an Sp. z o.o. in Poland requires a minimum share capital of 5,000 PLN (~1,100 EUR), making it accessible for small and medium businesses.
- Partnerships: Suitable for businesses with multiple owners.
2. Register Your Company
To officially start your business, you must register with the National Court Register (KRS).
The process involves:
- Submitting Articles of Association
- Registering your company name
- Acquiring a Tax Identification Number (NIP) and a REGON number for statistical purposes
3. VAT and EORI Registration
If you intend to trade internationally, registering for VAT and obtaining an EORI number (Economic Operators Registration and Identification) is mandatory. The EORI number is required for customs clearance within the EU.
4. Open a Business Bank Account
You will need a Polish or EU-based business bank account for conducting transactions. Select a bank that provides international payment options and multi-currency accounts.
Top Import-Export Opportunities in Poland
To succeed in the import-export business in Poland, it’s crucial to understand the market trends and opportunities. A summary of the most popular goods for import and export is provided below:
1. Top Products to Export from Poland
Poland is a leading exporter of:
- Machinery and Vehicles: Poland is a major hub for automobile manufacturing, with exports to Germany, the UK, and France.
- Food Products: Polish meat, dairy products, and fruits are in high demand across Europe.
- Furniture: Poland ranks among the world’s top exporters of high-quality furniture.
- Electronics: Growing technology sectors drive exports of electrical goods and components.
2. Top Products to Import into Poland
Poland imports goods such as:
- Electronics: Smartphones, laptops, and home appliances.
- Raw Materials: Oil, gas, and industrial inputs.
- Textiles and Fashion: Clothing and fabrics from Asia and other markets.
- Machinery: Industrial tools and automotive parts.
3. Key Trading Partners
Poland’s major trading partners include:
- Germany (the largest trade partner)
- China
- The United Kingdom
- The Netherlands
- Understanding these opportunities will help you identify niches where your import-export company can thrive.
Want to know the most profitable business opportunities in Poland?
Legal and Compliance Requirements to Operate an Import-Export Company in Poland
Poland’s trade environment is governed by both local and EU regulations. To successfully operate an import-export company in Poland, you must comply with:
1. Customs Documentation
Ensure you have the following essential documents:
- Bill of Lading
- Commercial Invoice
- Packing List
- Certificate of Origin
2. EU Trade Policies
Poland follows EU trade regulations, which include standardized import duties, tariffs, and trade restrictions. The EU’s free trade agreements (FTAs) further simplify cross-border trading.
3. Import Duties and VAT
Import duties are calculated based on the EU Common Customs Tariff (CCT). VAT rates vary based on product categories. The standard VAT rate in Poland is 23%, but reduced rates apply to food and essential goods.
Conclusion
Poland is more than a destination—it’s an opportunity waiting to be seized. With its thriving economy, strategic EU location, and favourable trade policies, starting an import-export company in Poland can unlock doors to global success. By understanding the legal steps and tapping into Poland’s trade strengths, you’re setting yourself up for growth in an interconnected world.
Ready to grow your import-export firm in Poland, connect with our business experts today.
FAQ’s
The minimum share capital required to start an LLC in Poland is 5,000 PLN (~1,100 EUR).
Yes, an EORI number is mandatory for customs clearance within the EU.
Top exports include machinery, vehicles, food products, furniture, and electronics.
The standard VAT rate is 23%, with reduced rates for essential goods.
You need to register with the National Court Register (KRS) and obtain a Tax Identification Number (NIP), and a REGON number.
