Information Technology Company in Warsaw: Procedure & Advantages

Looking to register an information technology company in Warsaw? Discover the complete steps and requirements in this article. Contact our experts to register an IT company in Warsaw, Poland.


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    information technology company in warsaw

    Set Up an IT Company in Warsaw, Poland

    Embarking on the journey of starting an Information Technology (IT) company is a bold and exciting venture. With the world increasingly reliant on technology, establishing your IT company in the right location can significantly impact its success. Warsaw, the vibrant capital city of Poland, emerges as a promising hub for tech startups, providing a combination of tactical advantages and strong support systems. This dynamic city is the perfect place to start an IT business since it has a flourishing startup ecosystem, a highly qualified workforce, and a helpful government.

    In this comprehensive guide, we’ll explore the process of opening an IT company in Warsaw, delve into its advantages, and provide insights on choosing the right legal structure and funding options.

    Why Warsaw is a Great Place to Launch Your IT Startup?

    • Dynamic industry Potential: There are many of chances for IT startups to grow and innovate in Warsaw’s quickly changing industry. The city’s varied businesses, which include cybersecurity, e-commerce, healthcare, and finance, present a wide range of possible partners and clients.
    • Funding: Warsaw’s thriving investment scene gives IT entrepreneurs access to a multitude of funding sources, such as grants from the government, crowdsourcing websites, venture capital, and angel investors. Furthermore, programs such as the Polish Agency for Enterprise Development (PARP) and Startup Poland provide resources and assistance for fundraising activities.
    • Quality of Life: Apart from its commercial benefits, Warsaw provides a great standard of living with a thriving artistic community, a rich cultural past, and a wide variety of food options. The city’s modern infrastructure, green spaces, and its reasonably priced homes make it a desirable location for both foreigners and business owners.

    How to Open an IT Company in Warsaw?

    Starting an IT business in Warsaw is a goal that can be accomplished with the correct plan. 

    Here’s a breakdown of the key steps:

    1. Choose Your Legal Structure:

    Poland offers various business structures, each with its own advantages and complexities.

    Common options for IT companies include:

    • Limited Liability Company (Sp. z o.o.): Poland LLC is the most popular choice, offering flexibility and limited liability protection for owners.
    • Joint Stock Company (S.A.): More complex and suitable for larger businesses seeking to raise capital through public offerings.

    2. Business Registration:

    The National Court Register (KRS) handles company registration in Poland. You’ll need to submit a detailed application outlining your company’s name, registered office address, articles of association, and details of shareholders and directors. 

    3. Open a Corporate Bank Account:

    Once your company is registered, opening a corporate bank account is crucial for financial transactions. Several banks in Warsaw cater specifically to businesses.

    4. Obtain Necessary Permits and Licenses (if applicable):

    Depending on your specific IT services, you could require extra licenses or permits to operate lawfully. Research local regulations to ensure compliance.

    5. Register for Taxes and Social Security:

    As a business owner, you’ll be responsible for registering your company for relevant taxes and social security contributions. 

    Advantages of Opening an IT Company in Warsaw

    Warsaw offers a compelling proposition for aspiring IT entrepreneurs:

    • Robust Talent Pool: With a strong educational foundation in computer science and engineering, Poland has a workforce that is highly talented and tech-savvy. With this talent pool at your disposal, you can assemble a potent club right away.
    • Cost-Effectiveness: Warsaw provides reduced operating costs, such as office space, salaries, and other business expenses, in comparison to Western Europe. This enables you to invest in growth and stretch your resources even further.
    • Government Support: Poland’s government actively promotes international investment and technological innovation in the IT industry. To support the growth of enterprises, financial aid programs, tax advantages, and streamlined administrative processes are offered.
    • Strategic Location: Warsaw’s strategic location places it in close proximity to other parts of Europe and the world. Because of this, it’s the perfect foundation for growing your clientele and servicing consumers abroad.
    • Flourishing Startup Ecosystem: There is a vibrant and encouraging startup community in Warsaw. This ecosystem offers beneficial mentorship programs, networking opportunities, and connections to possible partners and investors.

    How to Select the Right Legal Structure for Your IT Company in Poland?

    The optimal legal structure depends on your own objectives and situation.

    Here’s a simplified comparison of the two most common options:


    Limited Liability Company (Sp. z o.o.)

    Joint Stock Company (S.A.)

    Minimum Share Capital

    PLN 5,000 (approx. €1,100)

    PLN 100,000 (approx. €22,000)

    Ownership Structure

    Limited to 50 shareholders

    Publicly tradable shares

    Management Structure

    Board of Directors or a single

    Management Board and Supervisory Board

    Formation Complexity

    Relatively simpler and faster

    More complex and time-consuming


    Ideal for startups and smaller businesses

    Suitable for


    Warsaw presents a fertile ground for IT entrepreneurs looking to start and expand their companies. From the readily available talent pool and cost-effectiveness to the government support and thriving startup ecosystem, Warsaw offers a compelling package for success.

    Carefully consider the legal structure that best suits your needs, explore the diverse funding options available, and leverage the resources offered by the supportive startup community. With a well-defined plan and the right support system, you can turn your IT dream into a reality in the heart of Warsaw.

    OnDemand International may be your reliable partner when establishing your IT business in Warsaw. We offer comprehensive business incorporation services, ensuring a smooth and efficient registration process. Furthermore, we can help you obtain a virtual office in Warsaw, which offers a respectable business location without the overhead associated with renting an actual office. Contact us today to register your business in Warsaw, Poland.


    You’ll need a chosen legal structure, a registered office address, articles of association, and details of stockholders and directors.

    The registration process typically takes around 2-3 weeks, based on how complicated your application is.

    The key steps include research and planning, business registration, legal compliance, obtaining necessary permits/licenses, setting up a physical or virtual office, and building your team.

    Warsaw offers a strategic location, a thriving tech ecosystem, access to a skilled workforce, cost-effective operations, and government support for entrepreneurship.

    Business structures available for It companies in Poland include sole proprietorship, limited liability company (LLC), joint-stock company (JSC), and partnerships.