Company Registration In Warsaw: Procedure & Taxes


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    Establishing a business is essential to realizing the aspirations of entrepreneurs. Warsaw, the capital city of Poland, stands out as a prime destination for business ventures because of its advantageous business environment, strong economy, and strategic position. In this guide, we’ll delve into the intricacies of company registration in Warsaw, shedding light on the reasons to choose this vibrant city, the necessary documents, the procedural steps, legal structures, and taxes involved in registering a company in Warsaw.

    Why Choose Warsaw for Setting Up a Firm?

    Starting a business in Warsaw is an excellent option for entrepreneurs for many reasons. Because of its prime location in the heart of Europe, robust economy, and highly skilled labor force, the city is a thriving economic powerhouse.

    • Strategic Location: Due to its convenient location near other European markets, Warsaw is a great starting point for businesses looking to expand throughout the area. The interconnected transportation infrastructure facilitates the flow of goods and services.
    • Dynamic Economy:  Warsaw has been the center of Poland’s economy, which has been growing steadily. The vibrant business community in the city fosters development and creativity. As a result, companies bearing Warsaw registrations often find themselves in the core of profitable opportunities.
    • Skilled Workforce: Warsaw is home to a highly educated and skilled workforce. The city’s universities produce a stream of qualified professionals, offering businesses access to a pool of talent across various industries.
    • Investment Incentives: To entice international companies, the Polish government has put in place a number of investment incentives. These incentives, which foster an atmosphere that is favorable for business growth, include tax rebates, grants, and subsidies.

    Documents Required for Company Registration in Warsaw

    Acquiring the necessary documentation is crucial before initiating the company registration process. The requirements may vary based on the legal form the company chooses, however, some common documents are as follows:

    • Articles of Association: A formal document that describes the goals, organization, and policies of the business.
    • Identification Documents: Valid passports and proof of address for all shareholders and directors.
    • Registration Form: The formal application for the incorporation of a business.
    • Proof of Legal Right to Use Premises: If applicable, a document proving the legal right to use the chosen business premises.
    • Tax Identification Number (NIP): All businesses in Poland need a Tax Identification Number.

    Procedure for Registering a Company in Warsaw

    Registering a company in Warsaw involves a series of steps, and meticulous adherence to the process is essential. Below is a step-by-step guide to help navigate the registration process smoothly:

    Select the Legal Structure: 

    Whether your firm is a partnership, limited liability company (LLC), sole proprietorship, or joint stock company, select the legal form that best fits your needs.

    Name Your Company: 

    Choose a distinctive name that complies with the law for your business. Make sure it complies with the rules established by the Polish government.

    Prepare Documentation: 

    Gather and confirm that all required documents are accurate and complete.

    Notary Visit: 

    Certain legal structures, such as LLCs, require a visit to a notary to formalize the Articles of Association. This step is crucial in the presence of a notary public.

    Register with the National Court Register (KRS): 

    Submit the necessary paperwork to the National Court Register. Once approved, your company will receive an identification number.

    Tax Registration: 

    Acquire a Tax Identification Number (NIP) and enroll for Value Added Tax (VAT) if your business activities necessitate it.

    Social Security Registration: 

    If hiring employees, enroll them with the Social Security Office (ZUS).

    Bank Account Opening: 

    Deposit the necessary share capital into a Polish business bank account.

    Business Licensing: 

    You could require particular licenses or permits to operate lawfully, based on your industry.

    Post-Registration Obligations: 

    Comply with all post-registration requirements, including filing tax returns and yearly financial statements.

    Legal Structures for Company Formation in Warsaw

    Selecting the appropriate legal framework is a crucial choice that will influence your company’s future. Warsaw provides a range of legal frameworks, each having pros and cons of its own:

    Sole Proprietorship: 

    The most basic structure appropriate for small companies with a single proprietor is the sole proprietorship. All responsibilities of the business are directly under the owner’s responsibility.


    Perfect for small companies with several proprietors. Partners share profits and responsibilities, and personal assets may be at risk.

    Limited Liability Company:

    The most common option that provides limited responsibility for shareholders is a limited liability company. 

    Joint-Stock Company: 

    A joint-stock company is appropriate for larger businesses as it enables the public to purchase shares. 

    Taxes Included for Registering a Company in Warsaw

    Understanding the tax implications of registering a company in Warsaw is crucial for sound financial planning. Poland has a progressive tax system with various taxes applicable to businesses:

    • Corporate Income Tax (CIT): The general corporate income tax rate is 19%. However, small businesses may qualify for a reduced rate of 9%.
    • Value Added Tax (VAT): The standard VAT rate is 23%, with reduced rates of 8% and 5% applicable to certain goods and services.
    • Personal Income Tax (PIT): Applicable to individuals, including business owners, at progressive rates ranging from 17% to 32%.
    • Social Security Contributions: Companies must make contributions to their workers’ social security funds. The rates vary based on income levels.

    Why choose us for Business Incorporation in Warsaw, Poland?

    It might be difficult to navigate the complexities of company registration in a foreign nation, but with the correct partner, the process becomes simple. OnDemand International stands out as a reliable and experienced ally in the realm of business incorporation in Poland.

    Our comprehensive services include:

    • Company Registration Assistance: We assist you with every step of the registration process, making sure that all local laws and specifications are met.
    • Business Name Registration: We assist in selecting a suitable and legally acceptable business name for your company.
    • Document Procurement: OnDemand International helps acquire all necessary documents, streamlining the often complex documentation process.
    • Bank Account Opening: Our team facilitates the opening of a business bank account in Poland, a crucial step in the post-registration phase.
    • Ongoing Support: In addition to registration, we provide continuous assistance to help you manage the challenges of conducting business in Warsaw.


    Choosing Warsaw as the destination for your company registration opens the door to a world of opportunities in the heart of Europe. The city is a desirable destination for businesses due to its advantageous location, thriving economy, and highly skilled labor force. With the right legal structure, proper documentation, and tax planning, your business can thrive in this vibrant business environment.

    When starting a business in Warsaw, OnDemand International is the perfect partner. Our experience along with a tailored approach ensures a seamless and effective registration process. Trust us to be your guide as you embark on this exciting entrepreneurial venture in the capital of Poland.