Starting an Event Management Business in Poland in 2024-25: Process & Benefits Explained


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    Poland, a thriving country in Central Europe, has emerged as an enticing location for commercial initiatives, notably in the event management sector. Poland, with its rich cultural heritage, breathtaking landscapes, and thriving economy, provides an intriguing setting for hosting unique and significant events. If you are a foreign entrepreneur or investor considering starting an event management business in Poland, this thorough guide will provide you with the necessary knowledge and methods to successfully navigate the process.

    Why start an event management business in Poland?

    Several compelling factors are driving the robust growth of the Polish event management industry:

    • Rising demand for events: As businesses increasingly recognize the power of events to foster customer engagement, brand awareness, and employee satisfaction, the demand for professional event management services is escalating.
    • Strategic location: Poland’s central location within the European Union makes it an ideal hub for organizing events that attract attendees from across the continent and beyond.
    • Diverse event landscape: Poland hosts a wide array of events, ranging from corporate conferences and product launches to cultural festivals and international exhibitions, catering to a diverse clientele.

    Procedure for Registering a Event Management Business in Poland

    • Conduct Market Research: Thoroughly research the Polish event management industry to understand the market trends, target audience, and competitive landscape. Identify potential niches or specialisations where your expertise lies.
    • Develop a Business Plan: Craft a detailed business plan that outlines your company’s mission, vision, target market, services offered, pricing strategy, financial projections, and marketing plan.
    • Choose a business structure. Select an appropriate business structure for your event management company, such as a sole proprietorship, partnership, or limited liability company (LLC). Each structure has its own legal and tax implications.
    • Register Your Business: Register your company with the Polish Central Statistical Office (GUS) and obtain a Polish Business Activity Number (REGON).
    • Obtain Necessary Licenses and Permits: Depending on the type of events you plan to organize, you may need to acquire specific licenses or permits from local authorities.
    • Secure a business license: Protect your business from potential risks by obtaining comprehensive insurance coverage, including liability insurance and event cancellation insurance.

    Documents Required to Start an Event Management Business in Poland

    The list of documents required for setting up an event management business in Poland is as follows:

    • Completed registration form for the Polish Central Statistical Office (GUS)
    • Business License
    • Proof of identity and residence for the business owner or partners
    • Business plan
    • Articles of association (for LLCs)

    Benefits of Starting an Event Management Business in Poland

    Starting an event management business in Poland offers several advantages:

    • Growing market: The event management sector in Poland is expanding steadily, creating several prospects for new entrants.
    • Diverse client base: From companies and government agencies to non-profit organizations and independent event planners, the Polish event environment caters to a wide spectrum of clientele.
    • Supportive business environment: Poland’s government actively supports entrepreneurship and provides various resources and incentives for businesses.

    Costs of Starting an Event Management Business in Poland

    The initial costs of starting an event management business in Poland typically include:

    • Business registration fees
    • Legal and accounting fees
    • Insurance premiums
    • Office space rental or co-working space fees
    • Marketing and advertising expenses


    Starting an event management Business in Poland has enormous personal and professional possibilities. A booming sector, along with a supportive business climate and access to a diversified client base, makes for a fruitful field for success. However, for a foreign entrepreneur, managing the complexities of establishing and maintaining a firm in a foreign nation can be overwhelming. This is where OnDemand International comes in, as your dependable partner every step of the way. Contact OnDemand International’s expert for more details.


    What are the primary challenges of starting an event management business in Poland?

    The primary challenges include competition from established players, the need for strong networking and relationship-building, and the ability to adapt to diverse event requirements.

    What are the essential skills required for success in the Polish event management industry?

    Essential skills include organizational skills, attention to detail, creativity, strong communication and interpersonal skills, and the ability to manage multiple projects simultaneously.

    What are the potential growth opportunities for event management businesses in Poland?

    Potential growth opportunities include expanding into new event niches, targeting international clients, and leveraging technology to provide innovative event solutions.