Education Consultancy Business in Poland from Abroad: Steps & Costs

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    register an education consultancy business in poland from abroad


    Thinking of expanding your education consultancy business abroad? Poland offers an alluring potential with its thriving education sector and increasing need for consulting services. The Polish education system is experiencing a surge in popularity, attracting international students seeking a high-quality and affordable education in Europe. This trend offers foreign business owners a profitable chance to establish education consultancy businesses in Poland.

    In this comprehensive guide, we’ll explore the ins and outs of registering an education consultancy business in Poland from abroad, covering market insights, benefits, step-by-step procedures, business entity types, required documents, costs, and more.

    Understanding the Polish Education Consultancy Market

    Poland’s education sector has undergone a remarkable transformation in recent years, driven by the country’s commitment to improving the quality of education and aligning it with the evolving needs of the global economy. As a result, there has been a steady increase in demand for education consulting services, which has made it easier for international business owners to expand.

    Some key highlights of the Polish education consultancy market include:

    • Rapidly growing private education sector: The number of private schools, universities, and training centres in Poland has been on the rise, driving the need for consultancy services to enhance their offerings and competitiveness.
    • Emphasis on STEM education: Poland has placed significant emphasis on Science, Technology, Engineering, and Mathematics (STEM) education. This has opened doors for consultants who work in the fields of curriculum development, teacher preparation, and educational technology.
    • Internationalization of education: With Poland’s growing reputation as a hub for international students, there is a growing demand for consultancy services in areas such as student recruitment, admissions, and academic program development.
    • Continuous professional development: The Polish educational system places a strong emphasis on retraining and upskilling educators, which gives consultants the chance to offer training and development initiatives.

    Step-by-Step Guide to Registering an Education Consultancy Business in Poland

    Even while registering a business from overseas may seem difficult, with the right preparation and help, the procedure can be completed quickly.

    Here’s how to go through the registration procedure step-by-step:

    Select a Name for Your Business

    Choose a distinctive name that captures the essence of your brand for your consulting firm.

    Choose a Company Structure

    Pick the business structure that best fits your requirements, such as a limited liability company (Sp. z o.o.).

    Select a Representative

    Select a representative in Poland to act on your behalf during the registration procedure if you are registering the business from overseas.

    Prepare Required Documents

    Obtain required documents, including passport copies, proof of address, and a power of attorney for your appointed representative.

    Registration with National Court Register (KRS)

    Submit the registration application along with the required documents to the National Court Register.

    Tax Registration

    Acquire a tax identification number (NIP) and register for Value Added Tax (VAT) with the tax authorities.

    Open a Bank Account

    Set up a business bank account in Poland to make financial transactions easier.

    Acquire the Required Licenses and Permits

    Depending on the type of consulting you do, you might need to get particular licenses or permits from the appropriate authorities.

    Virtual Office Setup

    Consider setting up a virtual office to establish a local presence without the need for physical premises.

    Types of Business Entities for Education Consultancy in Poland

    When registering an education consultancy business in Poland from abroad, you can choose from the following legal structures:

    1. Sole Proprietorship: This type of corporate structure is the most simple and is appropriate for small-scale consulting firms.
    2. Limited Liability Company (Sp. z o.o.): A popular choice for medium to large-scale consultancy businesses, offering limited liability and more complex organizational structures.
    3. Joint-Stock Company: Suitable for larger consultancy firms wishing to raise capital through the sale of shares.
    4. Limited Partnership: Allows for a combination of active and passive partners, offering flexibility in ownership and management arrangements.

    The size of your operations, the amount of capital you need to invest, and the degree of control you want to keep over the company will all influence the business organization you choose.

    Documents Required for Registration of Education Consultancy Business in Poland

    To register an education consultancy business in Poland from abroad, you will need to provide the following documents:

    1. Completed application form for business registration
    2. Copies of the founders’ (shareholders’) passports or ID cards
    3. Proof of address for the founders (shareholders)
    4. Memorandum of Association 
    5. Articles of Association 
    6. Rent agreement or proof of ownership for the business premises
    7. Bank reference letter or proof of initial capital deposit
    8. Copies of any appropriate educational or professional qualifications
    9. Power of attorney (if the registration is done through a representative)

    Expected Costs Involved in Starting an Education Consultancy Business in Poland

    The costs associated with registering an education consultancy business in Poland vary based on the type of business structure selected, the location, and other requirements.

    However, some of the typical costs you may encounter include:

    • Business registration fees (ranging from PLN 250 to PLN 600)
    • Notary costs for preparing documents (approximately PLN 1,000 to PLN 2,000)
    • Lease or purchase of office space (depending on the location and size)
    • Initial capital deposit (minimum of PLN 5,000 for a limited liability company)
    • Licensing and permit fees (vary based on the specific requirements)


    Expanding your education consultancy business to Poland opens doors to a dynamic and growing market with ample opportunities for growth and success. By understanding the market landscape, leveraging the benefits of operating in Poland, and following the step-by-step registration process outlined in this guide, you can establish a strong presence and thrive in the competitive landscape.

    OnDemand International specializes in assisting entrepreneurs and businesses to establish their operations in Poland. We provide comprehensive solutions to meet your business needs, from helping you with the registration procedure to offering assistance with setting up a virtual office and obtaining a bank account. Get in touch with us right now to begin your successful career in Poland’s education consulting industry.


    During the registration process, a representative can act on your behalf for the purpose of registering your business in Poland.

    A limited liability company (Sp. z o.o.) is often the best choice for small to medium-sized consultancy firms due to its ease of use and limited liability protection.

    You might need to apply for licenses or permits from the appropriate authorities, such the Ministry of Education or local government organizations, depending on the type of consulting services you provide.

    No, you can establish a presence in Poland through a virtual office setup, which allows you to operate remotely while maintaining a local address for official purposes.