Overview of PESEL Number
If you’re a foreigner who is thinking of settling in Poland, the PESEL is just one of the documents you will require in order to remain in Poland for more than a few months regardless of whether you are a resident of the European Union or not. Polish citizens are issued a number called PESEL, which stands for “Universal Electronic System for Registration of the Population.” It begins with your birthdate and is used for standard identification purposes.
In this article, we will be going to discuss in brief about the process of getting the PESEL number and the various document required to do the same. So, without any further ado, let’s dive into it.
About PESEL Number: Powszechny Elektroniczny System Ewidencji Ludności
A PESEL Number is a national number for identification in Poland. The Polish full form of a PESEL number is Powszechny Elektroniczny System Ewidencji Ludności. This is a universal digital structure for population registration. It comprises 11 digits that are known for their uniqueness and are separate for every registered individual. It appears like, YYMMDDPPPPK.
Here is what’s meant by this structure of PESEL Number:
- YY – The last 2 numbers of the individual’s birth year
- DD – Day
- MM – Month
- K – Randomly created number
- PPPP – Random number, but the last number determines the individual’s gender ( for males: odd number, for females: even number)
Need For Polish PESEL Number
Every individual in Poland has been required to declare his or her location with a competent district office (where he or she resides) since 2018. Because the registration process already involves assigning an individual a distinctive PESEL number, each overseas student and employee in Poland must have one. Not everybody has done so, but unless you’re a foreigner planning to live in Poland for a longer length of time, you must consider beginning the process of applying for a Poland PESEL number.
When you’re a worker, this is very vital (that includes staff members at the UW). Employers who recruited international workers may use their Tax ID Number to collect taxes till 2018, and now it just pertains to people who run their businesses in Poland. Regular employees can only settle their accounts with the Polish tax office if they have a PESEL number.
Poland’s PESEL number can be used for a variety of things, including opening a bank account and completing your yearly tax return. PESEL is required for anyone wishing to obtain a driving permit or open a company in Poland (you won’t receive your NIP number without it). Certain banks or cell providers may request it before agreeing to terms with you; while it is not needed by law, this might be required under their norms and standards.
Eligibility For Obtaining A PESEL Number
The individuals who can easily get a PESEL number are:
If you decide to establish your residency in Poland for a period exceeding 30 days, the issuance of the PESEL Number will be granted to you automatically.
If you need the PESEL identity but cannot presently register your residence, you should apply for a PESEL Number at the municipality/township office.
- People of Ukraine
- A Ukrainian who has a Polish ID and his/her family members
- Partners of Ukraine citizens who don’t own citizenship and have been living in Poland since 24th Feb 2022 and used the border to enter straight from Ukraine’s territory.
The PESEL number comprises:
- Tax number
- Date of birth
- Reference number
- Gender designation
One can get the PESEL number ex officio if they issue their Poland residence for a visit pertaining till a month or more. You can submit your application online with any township or municipality office if you can’t file your residence, but a PESEL number is necessary.
Documents Required For PESEL Number
Here is a list of documents one would need to obtain their PESEL number in Poland:
The first important document is the one that confirms the individual whom you represented in the request. In absence of such a document, one can sign a statement, stating that the details you provided are correct. This is legally acceptable as well.
Data present in the statement is:
- Date and place of birth
- Name and surname
- Country of birth and citizenship
- Ukrainian identification number, if any.
- Date of entry into Poland
When you are applying for a minor, i.e., a child under the age of 18 years, it’s important to incorporate the details of the guardian, parent, and/or anyone who’s looking after the child. The picture must be colored, and the size should be around 35 x 45 mm. Another point to note is that your fingerprint details will also be collected while the application.
PESEL for Polish citizens
From 1979, the whole community of Polish people is required to be a part of the authorized registry. These days, every child receives his/her ID number at the time of birth. You should always remember that it is more than just a number. The system comprises all the necessary details like the individual and their family member’s names, place of birth, the date, citizenship, gender, the number of the birth certificate, and the registry it was submitted in, the name of their spouse (if any), their PESEL number (if it applies), and their marital status.
The PESEL number consists of 11 digits in total and is created in a predefined manner. The first 6 digits of the PESEL number are an individual’s DOB, so one can easily guess anyone’s birthday just by one look. For example, if someone was born on 14th April 1998, their PESEL number would start from 980414, followed by the remaining 5 digits.
PESEL For Foreigners
If you identify as a foreigner staying in Poland, you can file your site of residence. In such a case, you’ll get your PESEL number automatically. If you’re unable to file your residence, and a body needs your PESEL number, fill out an application.
The process goes like this:
If you file your site of residence:
- The first step is to request an application for the assignment of a PESEL number, download the application, and fill it out from the comfort of your home. One can also take the form from the township or municipality office.
- Next, keep with you a document that proves your existence, and has all the details entered in the application.
- After filling out the form, submit it either in person or via a proxy acting.
Don’t forget to submit the real legal base in the application form, which contains the responsibility of maintaining a PESEL number. If any organization, for instance, ZUS or a tax authority needs your PESEL number, it must also offer you the legal base of this need.
If they find any kind of deficiency in your application, you’ll be notified about it. The authorities won’t review your request if the form is unable to match the requirements.
How To Get a PESEL Number?
In order to apply for a PESEL number, you must do the following:
- Fill out an application to get a PESEL Number.
- Gather the appropriate documentation proving your identity and support the information on the application form such as a passport.
- Send the application to the municipality or township where you’ve applied.
- Your application will be accepted right away by the authorities. You will be notified of the PESEL Number’s assignment if there are sufficient reasons to do so.
The application process to get a PESEL number in Poland is cost-free and generally, people get their ID number in one go.
What are the problems assosiated with PESEL Number?
The list of problems assosiated with PESEL Number are:
- Privacy Concerns:The PESEL contains information on the person’s gender and date of birth. Anyone who knows a person’s PESEL number can therefore deduce their personal information. This could lead to privacy violations.
- Identity theft: Just like any other ID number, the PESEL could be used to steal identity if it fell into the wrong hands. Fraudsters may use this number to impersonate a person and gain access or commit fraud.
- System Errors: When entering or processing PESEL number, mistakes can occur. This could lead to mismatches and issues with identification.
- Reliance on a Single ID: Relying on a single ID for multiple services can cause problems. If a person’s PESEL is not working properly, they may be unable to access many services.
- Data Breach: Organizations storing PESEL numbers are vulnerable to cyber-attacks. These databases could be breached and lead to the leakage of personal data.
- Difficulty Changing: In cases where it might be necessary to change the PESEL (e.g. due to errors or concerns about identity theft), the process is bureaucratic.
- Overreliance: Many services and systems rely in Poland on the PESEL. The over-reliance on the PESEL number can have wide-ranging implications if a problem occurs with either the PESEL system or an individual’s PESEL.
In certain circumstances, foreigners who do not have permanent residency in Poland may also be able to receive PESEL. The PESEL number is an eleven-digit numerical code that Polish authorities can use to quickly identify a natural person. While it is not legally required to have a PESEL number, you ought to obtain one for other reasons, like getting a driving licence or establishing an organization in Poland. Some banks also require it before signing a contract.
Every time a natural person corresponds with Polish authorities in an official capacity, that person must include his PESEL number. If you require assistance obtaining your PESEL number, please contact our specialists at OnDemand International.
The municipal agency in charge of registering foreign nationals with temporary or permanent residence permits residing on Polish territory requests the PESEL number ex officio.
A PESEL number is also required if you are opening a resident account. When you register your place of residence in Poland, you will receive your PESEL number. Some banks also require PESEL nu,ber before signing contracts.
The structure of the PESEL number goes like this, YYMMDDPPPPK. Here Y stands for year, M for a month, D for the day, and K and P for random numbers.
Fill out the application form required for attaining the PESEL number and carry all the important documents with you. Doing this will get you your PESEL number.
One can find these details in the PESEL number:
- Tax number
- Date of birth
- Reference number
- Gender designation
A PESEL number could be obtained in 30 days.
The PESEL number is significant because it can be used for handling numerous official concerns, for opening businesses, receiving medical care, acquiring driving licenses, or filing taxes.