How To Register A Company In The Netherlands From India?

The Netherlands, with its robust economy, strategic location, and business-friendly environment, has become an enticing destination for entrepreneurs and investors seeking to expand their ventures globally. If you’re an Indian entrepreneur eyeing the Dutch market, you might be wondering, “Is it possible to register a company in the Netherlands from India?” The answer is a resounding yes. This article will guide you through the steps to register a company in the Netherlands from India, and will further cover the types of companies, requirements, procedures, taxes, and costs.

Is it Possible to Register a Company in the Netherlands from India?

Yes, an Indian entrepreneur can register a company in the Netherlands. The Dutch legal system encourages foreign investment, and the registration procedure is designed to be simple. As an international entrepreneur, you can choose from various business structures based on your goals and preferences.

Why Choose the Netherlands?

Before delving into the nitty-gritty of company registration, let’s explore why the Netherlands is a prime choice for international business expansion.

Strategic Location:

The Netherlands is ideally situated at the intersection of important European markets, making it a gateway to the continent. This geographical advantage allows businesses to access over 500 million consumers within a radius of 1,000 kilometers.

English Proficiency:

English is one of the most spoken languages in the Netherlands, making it convenient for non-Dutch speakers to conduct business. This linguistic accessibility fosters smooth communication and collaboration.

Stable Economy:

The Dutch economy is robust and diversified, with a focus on innovation and technology. It consistently ranks high in global competitiveness indices, providing a steady and favorable atmosphere for the expansion of businesses.

Tax Benefits:

The Netherlands offers a favorable tax climate, with various incentives for businesses. Businesses are guaranteed the ability to maximize their tax positions by the vast network of double-taxation treaties. 

Business-Friendly Policies:

The regulatory environment in the Netherlands is set up to make doing business easier, and the government actively encourages entrepreneurship. The transparent legal system and efficient bureaucracy contribute to a business-friendly environment.

Read More: Reasons to start your business in the Netherlands

Kinds of Businesses that Can be Registered in the Netherlands from India

Here are the various kinds of businesses that can be registered in the Netherlands from India:

1. Private Limited Company (BV):

A Private Limited Company, known as “Besloten Vennootschap” (BV), is the most common business structure in the Netherlands. It provides limited liability to shareholders and can be formed with a single shareholder and director.

2. Public Limited Company (NV):

The Public Limited Company, or “Naamloze Vennootschap” (NV), is suitable for larger enterprises looking to raise capital through the stock exchange. It requires a minimum share capital and has more stringent regulatory requirements.

3. Branch Office:

Setting up a branch office allows Indian companies to establish a presence in the Netherlands without establishing an independent legal body. The parent organization remains accountable for the branch’s activities.

4. Representative Office:

A Representative Office is suitable for companies intending to explore the Dutch market without conducting any business activities. It acts as a liaison between the parent corporation and prospective clients or partners.

Requirements for Registering a Company in the Netherlands from India

Here are the requirements for registering a company in the Netherlands from India:

1. Chamber of Commerce Registration: All businesses in the Netherlands must be registered with the Chamber of Commerce (Kamer van Koophandel). The registration procedure involves sending the required paperwork, such as identification records, articles of association, and proof of a Dutch business address.
2. Legal Entity: Choose the legal entity that aligns with your business goals. For a BV or NV, a notarial deed of incorporation is required, while a branch office or representative office needs registration documentation from the parent company.
3. Local Address: A local business address in the Netherlands is mandatory for registration. This may be a physical office space or a virtual office, but it must be a genuine address where official documents can be delivered.
4. Dutch Bank Account: Opening a Dutch bank account is crucial for engaging in commercial transactions. Most banks require a physical presence, so plan a visit or explore options that facilitate remote account opening.

Procedures for Registering a Company in the Netherlands from India

You can follow the steps mentioned below to register a company in the Netherlands from India:

1. Select a business form

One of the first phases of registering a company in the Netherlands from India is to select the types of companies you wish to incorporate. You can choose to set up a branch office, besloten vennootschap or naamloze vennootschap or any other type of company.

2. Select a name for your business

The second step to register a company in the Netherlands from India is to select a name for your business. Once the name has been selected, you must register the business name. The selected name should be unique and must not represent or be similar to the names of any existing company.

3. Notarial Deed:

If opting for a BV or NV, engage a Dutch notary to draft the notarial deed of incorporation. The document provides an overview of the company’s structure, shareholders, and key details. The notary then registers the company with the Chamber of Commerce.

4. Chamber of Commerce Registration:

Submit the required paperwork to the Chamber of Commerce for registration. This includes the notarial deed, identification records, and proof of the local business address.

5. Tax Registration:

Acquire a tax identification number (TIN) from the Dutch Tax and Customs Administration. This is essential to fulfilling your Dutch tax requirements.

6. Set up a corporate bank account:

Open a Dutch bank account for the company. This account will be used for financial transactions and is a prerequisite for conducting business in the Netherlands.

Taxes in the Netherlands

1. Corporate Income Tax: The corporate income tax rate in the Netherlands is competitive, and various tax incentives are available for businesses. The standard rate is applied to profits up to a certain threshold, with a reduced rate for profits exceeding that threshold.
2. Value Added Tax (VAT): Businesses in the Netherlands are required to register for VAT. The general VAT rate is applicable on most products as well as services, with a reduced rate for specific items.
3. Withholding Tax: The Netherlands has an extensive network of double taxation treaties, minimizing withholding tax on dividends, interest, and royalties.
4. Transfer Pricing Rules: To guarantee fair and transparent pricing, businesses that trade with linked firms must abide by transfer pricing regulations.

Costs Involved in Registering a Company in the Netherlands from India

1. Notary Fees: Notary fees for drafting the notarial deed of incorporation vary but are a necessary expense when establishing a BV or NV.
2. Chamber of Commerce Fees: The Chamber of Commerce charges a fee for registering the company and obtaining a registration number.
3. Legal and Advisory Fees: Engaging legal and advisory services can be beneficial, especially for navigating complex procedures. While this incurs additional costs, it guarantees a seamless and legal registration procedure.
4. Business Address Costs: Whether renting a physical office or opting for a virtual office, there are associated costs for maintaining a business address in the Netherlands.
5. Account Maintenance Fees: Account opening and maintenance fees may be charged by banks. Explore different banking options to find the most cost-effective solution.

Conclusion

Registering a company in the Netherlands from India presents a myriad of opportunities for business expansion. The Netherlands is a popular destination for foreign business owners due to its advantageous location, steady economy, and pleasant business climate. By understanding the types of companies, requirements, procedures, taxes, and costs involved, you can embark on this exciting journey with confidence.

You can also speak with our business professionals at OnDemand International. Our professionals will assist you throughout the registration procedure and will further help you gather the required documents, and licenses and also provide assistance with setting up a corporate bank account.