Start a Transport Company in the Netherlands in 5 Easy Steps

Want to start a transport company in the Netherlands? This article will cover the essential steps, legalities, and advantages of establishing a transport company in the Netherlands


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    Embarking on the journey to start a transport company in the Netherlands is a strategic move for entrepreneurs seeking a thriving market with a robust infrastructure. The Dutch transport sector is known for its efficiency and connectivity, making it an ideal destination for foreign business ventures. In this comprehensive guide, we will delve into the essential steps, legalities, and advantages of establishing a transport company in the Netherlands, catering to the needs of both novice entrepreneurs and seasoned investors.

    Best Places to Set Up Your Business in the Netherlands

    The Netherlands has a strategic location in the center of Europe, making it a gateway to the continent’s vast market. When considering where to set up your transport company, major cities like Amsterdam, Rotterdam, and Utrecht stand out due to their well-established logistics hubs and proximity to major ports and airports.

    Choosing the Right Legal Structure to Start a Transport Company in the Netherlands

    Choosing the appropriate legal form for your transport business is essential to its success and adherence to Dutch laws. A well-liked option is the Dutch BV (Besloten Vennootschap), or a private limited liability company. It offers stockholders minimal liability, protecting their personal assets and promoting an atmosphere that is conducive to business.

    Registering Your Transport Company: A Step-by-Step Guide

    1. Crafting a Business Plan

    Before diving into the registration process, it’s essential to develop a comprehensive business plan. This document, which describes your services, target market, and financial estimates, will act as a roadmap for your transport business.

    2. Choosing a Unique Company Name

    Select a unique and relevant name for your transport business and ensure its availability. Register the chosen name with the Dutch Chamber of Commerce (Kamer van Koophandel, or KvK).

    3. Defining Legal Structure and Articles of Association

    Clearly define your legal structure, especially if opting for the Dutch BV. Draft the articles of association, outlining the internal regulations of your company. This is an important step in the registration process.

    4. Engaging a Notary Public

    Work with a Dutch notary public to authenticate your articles of association. The notary will also assist in registering your transport company with the KvK, a vital step for legal recognition.

    5. Obtaining a VAT Number

    If your annual turnover exceeds a specified threshold, register for a Dutch VAT number with the Dutch Tax and Customs Administration (Belastingdienst).

    Requirements for Setting Up a Transport Company in the Netherlands

    When establishing your transport company, be mindful of specific requirements to ensure compliance with Dutch regulations:

    • Transport Permits: Understand the type of transport services you plan to offer and obtain the necessary permits. Familiarize yourself with Dutch transport regulations and acquire permits from relevant authorities.
    • Employment Regulations: Ensure that you follow the employment rules in the Netherlands when recruiting staff. To establish a positive work atmosphere, follow wage guidelines, work schedules, and safety requirements.
    • Insurance coverage: Make sure your transport operations have enough insurance, including liability insurance and cover for your staff and fleet.

    Navigating Taxation for Your Transport Company in the Netherlands

    Understanding the Dutch tax landscape is vital for the financial success of your transport business:

    • Corporate Income Tax: The Netherlands offers a competitive corporate income tax rate ranging from 15% to 25%, depending on profits. Familiarize yourself with tax incentives and exemptions applicable to the transport sector.
    • Tax Treaty Network: Leverage the extensive Dutch tax treaty network, which can provide additional advantages for international businesses.


    Starting a transport company in the Netherlands opens the door to a dynamic market with strategic geographical advantages. The Dutch BV structure, efficient registration processes, and favorable tax environment make it an enticing destination for foreign entrepreneurs and investors. 

    Establishing a transport firm abroad might be a daunting task due to its intricate nature. OnDemand International is ready to assist you in setting up your business in the Netherlands seamlessly. With a team of experts well-versed in Dutch regulations, we ensure a hassle-free business incorporation process, allowing you to focus on growing your transport company.

    Let OnDemand International help you incorporate your business in the Netherlands hassle-free, so you can maximize its potential. Contact us today.


    Requirements vary based on the type of transport services you offer. Common prerequisites are evidence of insurance coverage, compliance with safety regulations, and financial soundness.

    Although it’s best to have a physical office for credibility, it is not mandatory. However, you must provide a registered business address, which can be a virtual office or the address of your notary public.

    Yes, foreign entrepreneurs can own and operate a transport company in the Netherlands. However, compliance with Dutch regulations and proper registration processes are essential.