Start an IT Consulting Business in Poland: Requirements & Documentation

In this guide, we will cover the process of setting up an IT consulting business in Poland. We'll delve into understanding the Polish market, legal requirements, business structures and tax implications for registering an It consulting business there.


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    Poland’s booming IT sector presents a compelling opportunity for foreign entrepreneurs and investors seeking to establish and grow a successful IT consulting business. With a highly skilled workforce, a supportive government, and a rapidly growing economy, Poland offers exceptional conditions for businesses offering information technology consulting services.

    This comprehensive guide will provide you with the information and tools needed to successfully navigate the process of setting up an IT consulting business in Poland. We’ll delve into understanding the Polish market, legal requirements, business structures, the registration process, essential documents, tax implications, overcoming challenges, and conclude with valuable resources to streamline your business incorporation.

    Understanding the Polish Market for Information Technology Consulting Services

    The Polish IT industry is experiencing phenomenal growth, fueled by a significant pool of highly skilled IT workers, a strong emphasis on innovation, and an increasing need for digitalization across various industries.

    This robust market presents a lucrative landscape for IT consulting businesses offering a huge variety of services, covering:

    • Software development consulting
    • Cloud migration and management
    • Cybersecurity consulting
    • IT infrastructure design and implementation
    • Business process automation consulting
    • IT project management

    Legal Requirements for Establishing an Information Technology Consulting Business in Poland

    Operating a successful IT consulting business in Poland necessitates compliance with specific legal requirements and regulations.

    Here’s an overview:

    • Company Registration: You’ll need to register your firm with the National Court Register (KRS).
    • Business Structure: Choosing the right legal structure, like a Limited Liability Company (Sp. z o.o.) is crucial.
    • Tax Registration: Enroll for Value Added Tax (VAT) if your yearly turnover surpasses a given threshold.

    How to select the ideal type of company to set up an IT consulting business in Poland?

    The optimal business structure for your IT consulting venture depends on factors like the number of owners, desired level of liability, and future growth plans.

    Here are the most common options:

    Sole Proprietorship 

    Simplest structure but offers limited liability protection.

    Limited Liability Company (Sp. z o.o.) 

    A well-liked option for medium-sized enterprises, providing distinct asset division between personal and business.

    Joint-Stock Company (S.A.) 

    Suitable for large-scale businesses seeking access to capital through public offerings.

    Procedure for Setting Up an IT Consulting Business in Poland

    The process of setting up an IT consulting business in Poland entails several key steps:

    1. Choose a Business Name and Structure: Select a unique name for your business and determine the most fitting legal structure.
    2. Prepare Business Documents: Draft the Articles of Association outlining ownership structure, management roles, and company purpose.
    3. Register with the National Court Register (KRS): Submit the required documents and pay the registration fee.
    4. Obtain Tax Identification Numbers (NIP & REGON): Register with the tax office and obtain the necessary tax identification numbers.
    5. Create a Bank Account for Your Company: Create a bank account for your IT consulting business.

    Documents Required to Set Up an IT Consulting Business in Poland

    When registering your IT consulting business in Poland, you will typically require the following documents:

    • Articles of Association
    • Proof of Identity (Passport or ID Card)
    • Registered Office Address
    • Shareholders’ Details
    • Business Plan

    Tax Obligations and Incentives for IT Consulting Businesses in Poland

    Understanding Polish tax regulations is crucial.

    Here’s a basic overview:

    • Corporate Income Tax (CIT): The general CIT rate in Poland is 19%.
    • Value Added Tax (VAT): VAT registration is mandatory if your annual turnover exceeds a specific threshold.
    • Tax Incentives: Poland offers tax breaks and special economic zones with attractive tax benefits for IT companies.

    How to Overcome Challenges and Risks in the IT Consulting Sector in Poland?

    While the Polish IT market offers lucrative opportunities, it also comes with its own set of challenges and risks. To mitigate these challenges and ensure the success of your IT consulting business, consider the following strategies:

    • Market Research: Conduct thorough market research to identify potential challenges and adapt your business strategy accordingly.
    • Cultural Understanding: To forge enduring bonds with partners and clients, and become acquainted with the business norms and culture of the area.
    • Compliance and Regulation: To minimize legal risks, stay up to date on regulatory developments, and make sure that Polish laws and regulations are followed in their entirety.


    Setting up an IT consulting business in Poland offers a wealth of opportunities for ambitious entrepreneurs seeking to capitalize on the country’s dynamic IT market. From understanding the market landscape to navigating legal requirements, choosing the right business structure, and overcoming challenges, thorough preparation is key to success. 

    OnDemand International stands ready to assist entrepreneurs in entering and registering their businesses in the Polish economy, ensuring a hassle-free incorporation process in just 2-4 weeks. Get in touch with us right now to begin your journey toward a prosperous Polish business!


    Yes, international business owners can open IT consulting firms in Poland as long as they adhere to all legal requirements and secure the required authorizations and licenses.

    In addition to other tax responsibilities, Poland levies a standard value-added tax (VAT) rate of 23% and a corporate income tax rate of 19% on taxable profits.

    Some key challenges include intense competition, regulatory compliance, cultural differences, and staying abreast of technological advancements.

    In order to promote corporate expansion and innovation, Poland does, in fact, provide a number of tax breaks and incentives, including R&D tax credits and investment incentives in special economic zones.