Open a Transport Company in Poland: Step-By-Step Guide

Looking to open a transport company in Poland? In this thorough guide, we will explore the steps, documents required, benefits, and license requirements to open and register a transport company in Poland.


    Note:This form is not for job seekers or salary employees. Thank you.

    Table of Contents

    open a transport company in poland


    Poland, a thriving European nation with a robust economy and strategic location, offers a plethora of opportunities for foreign business entrepreneurs and investors. If you are considering expanding your horizons and venturing into the transportation sector, Poland could be the perfect destination. In this comprehensive guide, we will explore the steps, documents required, benefits, and license requirements to open a transport company in Poland.

    Is the Transportation Business Lucrative in Poland?

    Before delving into the nitty-gritty of setting up a transport company in Poland, let’s address a fundamental question: Is the transportation business a lucrative choice for entrepreneurs? The resounding answer is yes. Poland’s geographical position makes it a crucial hub for logistics and transportation within Europe. The country’s well-developed road infrastructure, efficient rail networks, and proximity to major European markets create a conducive environment for a thriving transport business.

    The demand for transportation services in Poland is consistently high, driven by the country’s vibrant trade and export activities. As a gateway to Eastern and Western Europe, Poland serves as a strategic link for the movement of goods, making it an attractive destination for entrepreneurs eyeing the transportation sector.

    Why Choose Poland for Your Transport Company?

    • Strategic Location: Poland serves as a gateway for trade between Eastern and Western Europe thanks to its advantageous location at the crossroads of Europe. Because of its strategic location, which improves connection, efficiently moving commodities across borders is made easier.
    • Expanding Economy: Poland’s economy is strong and expanding gradually. The nation has persevered through economic hardships to become one of the success stories of the European Union. Businesses can prosper on a stable foundation thanks to this economic stability.
    • Developed Infrastructure: Poland has made large infrastructure investments, concentrating on its rail and road systems. The seamless and dependable logistics operations are guaranteed by the well-maintained transportation infrastructure.
    • Obtaining Skilled Labor: The workforce in Poland is renowned for its aptitude and flexibility. Finding qualified drivers, logistics experts, and administrative staff for your transport firm is a very simple procedure because there is a vast pool of talented people.
    • Favorable Business Environment: The Polish government actively encourages foreign investment, offering various incentives and support programs for businesses. This includes favorable tax policies, grants, and streamlined processes for company registration.

    Step-by-Step Guide for Registering Your Polish Transport Company

    Choose Your Business Structure 

    Decide whether to operate as a sole proprietorship or a limited liability company (Spółka z ograniczoną odpowiedzialnością – Sp. z o.o.). Every structure has unique benefits and administrative requirements.

    Choose Your Registered Office

    This can be your actual business address or a virtual office provided by specialized companies.

    Register Your Company 

    This involves submitting documents to the Polish National Court Register – KRS (Krajowy Rejestr Sądowy). Assistance from a certified legal professional is recommended to ensure smooth registration.

    Obtain Required Licenses 

    Depending on your chosen transport activities, you’ll need a permit to operate as a road transport operator. Specific licenses like Community licenses for international transport may also be necessary.

    Secure Financial Capacity 

    Demonstrate financial stability through bank statements or guarantees to meet the licensing requirements.

    Documents Required for Registering a Transport Company in Poland

    • Application form for KRS registration
    • Company articles of association or memorandum of understanding
    • Shareholder information and declarations
    • Proof of capital contribution
    • Business activity codes (PKD) related to transport services
    • Proof of registered office address
    • Proof of financial capacity if required
    • Documents for obtaining necessary licenses

    License Requirements for Opening a Transport Company in Poland

    • Permit to operate as a road transport operator: Required for domestic and international freight transport using vehicles exceeding 3.5 tonnes.
    • Community license: Necessary for international goods transport beyond Polish borders.
    • Additional permits: Depending on the type of goods you transport (e.g., hazardous materials), specific permits may be required.


    For motivated businesses, there is a potential opportunity to enter the Polish transport sector. Poland is a desirable place for corporate expansion due to its advantageous location, rapid economic growth, and supportive government policies.

    OnDemand International can be your reliable partner in this journey. With their expertise, setting up a transport company in Poland can be accomplished in about two weeks. Contact OnDemand International right now for a hassle-free company incorporation process, and embark on a successful business journey in the heart of Europe.


    Not necessarily. While basic Polish is helpful, English is widely spoken in the business sector. OnDemand International can also provide communication assistance throughout the process.

    Transport companies are subject to corporate income tax, value-added tax (VAT), and road tax.

    Yes, foreign investors can fully own and operate a transport company in Poland. The country encourages foreign investment, and there are no restrictions on ownership based on nationality.