Register an LLC in Warsaw: Benefits & Requirements

Setting out on an entrepreneurial path may be intimidating as well as exciting. If you’re considering starting a business in Warsaw, Poland, registering a Limited Liability Company (LLC), known locally as Spółka z ograniczoną odpowiedzialnością (Sp. z o.o.), could be your key to success.

 In this guide, we’ll walk you through the benefits, steps, requirements, costs, timelines, and the possibility of remote registration for your LLC in Warsaw.

Benefits of Registering an LLC in Warsaw

• Limited Liability Protection: Having an LLC in Warsaw has several benefits, one of which is the limited liability protection it provides. This protects your personal money in the event of business problems or legal troubles by separating your individual assets from your business liabilities.
• Credibility and Trust: Your company will appear more credible to investors, partners, and customers if it is run as an LLC. It can increase trust and draw in new investors since it shows that your company is a distinct legal entity.
• Easy Structure: An LLC has a simpler formation and administration structure than a joint-stock corporation, making it perfect for startups and smaller businesses.
• Tax Benefits: Poland is a desirable location for enterprises due to its favourable 19% corporate tax rate. LLCs also enjoy a number of other tax breaks and exclusions.
• Ease of Ownership Transfer: Unlike other business structures, transferring ownership in an LLC is relatively straightforward, offering flexibility in case of changes in ownership or investment opportunities.

Step-by-Step Guide to LLC Registration in Warsaw

In order to set up a limited liability company in Warsaw, you must follow the steps given below:

Choose a Company Name  

Pick a unique and readily available name for your LLC. You can conduct a preliminary name check through the National Court Register (KRS) website.

At OnDemand International, we can assist you in choosing a business name and can further guide you in reserving the chosen name with the relevant government authorities.

Prepare the Articles of Association 

The name, goal, share capital, and management guidelines of the organization are all outlined in this agreement. 

Decide on Share Capital

The minimum share capital for an LLC in Poland is 5,000 PLN (approximately €1,100). Before registering, this capital needs to be paid in full.

Appoint Directors and Shareholders 

You may designate other people to assume the positions of director and sole shareholder. Ensure all individuals have valid identification documents and proof of address.

Register the Company

There are two primary techniques:

1. Online Registration 

For simple structures and cash-only capital contributions, an online portal (eKRS) allows for a faster and more cost-effective registration process. You’ll need a trusted profile (ePUAP) or an electronic signature.

2. Notarial Registration

This traditional method involves notarizing the Articles of Association and submitting them to the National Court Register in person. This option is recommended for complex business structures or if the share capital involves non-cash contributions.

Obtain Tax Identification Numbers (NIP)

Register your LLC with the tax office to obtain an NIP, which is crucial for tax purposes.

Requirements for Registering an LLC in Warsaw

• Minimum Capital Requirement: The minimal amount of money needed to create an LLC in Poland is 5000 Polish zlotys.
• Legal Address: You must provide a registered office address in Poland where formal correspondence can be delivered.
• Articles of Association: The Articles of Association are a comprehensive set of rules that describe the goals, objectives, organizational structure, and information for shareholders.
• Identity Documents: Current passports or other valid forms of identification are required for all directors and shareholders.

Expected documentation for LLC registration in Warsaw

To register an LLC in Warsaw, you will typically need the following documents:

• Articles of Association
• Documents proving the identity of directors and shareholders
• Evidence of the registered office location
• Notarized signatures (in some cases)
• Power of attorney (if registering remotely or appointing a representative)

Timeline for LLC registration in Warsaw

The timeline for LLC registration in Warsaw can vary depending on factors such as the completeness of documentation, workload at the registration authorities, and any additional administrative processes involved. In general, the process can take anywhere from two to six weeks from the submission of the application to the issuance of the registration certificate.

Conclusion

Registering an LLC in Warsaw opens doors to numerous opportunities for entrepreneurs seeking to establish a presence in Poland’s vibrant business landscape. An LLC provides a strong basis for your commercial endeavours, including limited liability protection, tax advantages, and simple ownership transfer. Even if it may seem complicated, the registration procedure can be completed quickly and easily with the correct advice and support.

OnDemand International can assist in setting up your business in Warsaw, Poland, offering comprehensive support services ranging from LLC registration to acquiring a virtual office and opening a bank account. With our expertise and personalized approach, we ensure a smooth transition into the Polish market, allowing you to focus on realizing your entrepreneurial vision. Speak with our business formation experts today to register your business in Warsaw, Poland.