How to Open A Cafe In Poland?: Costs & Benefits

In this comprehensive guide, we will walk you through the essential steps to open a cafe in Poland. Additionally, we would be discussing the license requirements, costs, benefits, and tax considerations for opening a cafe in Poland.


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    open a cafe in poland

    Open a Cafe in Poland

    Are you a passionate entrepreneur with dreams of opening a charming cafe? Poland, with its rich cultural heritage, vibrant cities, and growing coffee culture, provides a perfect backdrop for your cafe venture. In this comprehensive guide, we will walk you through the essential steps to open a cafe in Poland. Additionally, we will be covering the license requirements, costs, benefits, and tax considerations for opening a cafe in Poland. So, grab your favorite brew, and let’s explore the exciting journey of establishing your own cafe in this European gem.

    Why Open a Cafe in Poland?

    Embracing the Coffee Culture

    Poland’s coffee culture is thriving, with locals and tourists alike relishing the experience of sipping a cup of aromatic coffee in cozy cafes. There is a growing desire for specialty coffee experiences and premium coffee, presenting a golden opportunity for entrepreneurs to tap into this growing market.

    Strategic Location and Tourist Appeal

    Situated at the crossroads of Europe, Poland is a strategic location for businesses. The nation’s colorful cities, gorgeous scenery, and extensive history attract a steady stream of tourists, providing a potential customer base for your cafe. Warsaw, Krakow, and Wroclaw are particularly popular destinations for locals and tourists alike, making them ideal locations for your cafe.

    Stability and Economic Growth

    Poland is a desirable location for foreign investments due to its recent spectacular economic growth and stability. The market is primed for cafés that provide distinctive experiences, superior coffee, and mouthwatering snacks, as the middle class grows and their discretionary income rises.

    How to Open a Cafe in Poland?

    Market Research:

    Perform a complete market examination to find out your target audience, competitors, and consumer preferences in the Polish cafe industry. Understand the demand for specific types of cafes, pricing expectations, and emerging trends.

    Business Plan:

    Create a thorough business plan that details the concept, goal, target market, marketing approach, and projected financials of your café. Properly explain your unique selling proposition (USP) and detail the way you plan to position your cafe in the market.

    Location Selection:

    Select a strategic place depending on your target demographic, foot traffic, and proximity to competitors. Ensure the chosen space meets zoning regulations and aligns with the ambiance you envision for your cafe.

    Company Registration:

    Register your cafe as a legal entity in Poland. Pick an appropriate business structure, like a limited liability company (LLC), and complete the required documentation with the National Court Register (KRS).

    Permits and Licenses:

    Acquire the necessary permits and licenses to manage a cafe legally. This covers health and safety permits, food handling licenses, and any specific permits related to outdoor seating or live entertainment if applicable. 

    Tax Registration:

    Proceed with Value Added Tax registration in Poland and acquire a tax identification number. To ensure compliance and steer clear of any tax-related legal concerns, familiarize yourself with Poland’s tax legislation.

    Costs Involved in Opening a Polish Cafe

    Comprehending the financial component is essential for every business endeavor. Depending on the location, size, and facilities, starting a café in Poland can come with different costs. Principal costs comprise rent, equipment, staff pay, interior design, and marketing. You can make wise financial selections by planning for these costs and carrying out a thorough feasibility analysis.

    Things to Consider Before Opening a Polish Cafe

    • Location: Choose an accessible and strategic location with high foot traffic.
    • Cultural Sensitivity: Understand and respect Polish customs and preferences, incorporating them into your cafe’s ambiance and menu.
    • Competition Analysis: Research existing cafes in your chosen location to identify gaps in the market and tailor your offerings accordingly.
    • Unique Selling Proposition (USP): Differentiate your cafe by offering a unique experience, be it in terms of ambiance, menu, or customer service.

    Benefits of Opening a Cafe in Poland

    Cultural Integration

    You can become fully immersed in the local way of life and foster relationships with the community by opening a cafe in Poland. Creating a café that is in line with Polish customs and values improves the entire experience of patrons and creates a feeling of community.

    Wide Range of Clientele

    Poland’s booming tourism sector and expanding expat community present a chance to serve a wide range of clientele. Your café can transform into a cultural melting pot by introducing delicacies from around the world and accommodating a range of tastes.

    Economic Incentives

    Poland offers various economic incentives and subsidies for entrepreneurs, including tax breaks and grants. Your cafe’s financial success can be greatly increased by investigating and utilizing these incentives.

    Tax Considerations for Polish Cafe Entrepreneurs

    Understanding the tax landscape is crucial for any business owner. In Poland, corporate income tax is currently set at 19%. In addition to that, Value Added Tax (VAT) is applicable to products and services, including those in the hospitality sector. The standard VAT rate is 23%, but reduced rates (e.g., 8% for food) may apply.


    Opening a café in Poland is an exciting adventure that offers chances for economic growth, diverse customers, and cultural immersion. By being aware of the expenses, advantages, and regulatory restrictions, you can set up your café for success in this booming industry.

    If you’re ready to turn your cafe dreams into reality, consider seeking assistance from experts at OnDemand International. With their knowledge and experience, they can facilitate a hassle-free business incorporation process in Poland, helping you set up your cafe in as little as 2 weeks. Get in touch with OnDemand International right now for a simple and easy start to your cafe venture in Poland. Cheers to a flavorful journey ahead!


    Key license requirements include a business activity license, food handling license, and health and safety permits. To operate lawfully, make sure all local requirements are followed.

    The timeline can vary, but with efficient planning and support, it’s possible to open a cafe in Poland in approximately 2-3 months.

    Costs vary depending on location, size, and concept. A small cafe in a non-prime location could start from around 30,000 PLN (approximately €6,400), while a large cafe in a major city could require upwards of 200,000 PLN (approximately €42,600).

    Yes, Poland offers various economic incentives and subsidies, including tax breaks and grants, to support entrepreneurs in the hospitality sector.