Employee Provident Fund Registration 2023: Advantages, Requirements & Charges

In India, all organizations with 20 or more employees are eligible for employee provident fund registration. Online Employee provident fund registration is essential for employers as they subtract the TDS from workers’ income.

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indian employee provident fund registration

Indian Employee Provident Fund Registration

Employees Provident Fund EPF is an Indian worker helpful scheme regulated by the PF & Miscellaneous Provisions Act of 1952. Apparently, EPFs are regulated by the Employees Provident Fund Organization, I.e. EPFO.

In India, all organizations with 20 or more employees are eligible for PF registration. In a few cases, organizations with less than 20 employees can voluntarily apply for PF registration. On retirement or resignation, the worker gets a payment that contains both his or her own & the employer’s PF payments, plus it’s all over interest. EPF is ususally established for social security with the intention of ensuring stability and financial safety for retirees.

Eligibility of EPF Registration for Employers

For Employers

All establishments must register with the EPF:

  • Which is a factory working in any industry with at least 20 employees.
  • business in India hiring 20 people or more, or a group of businesses hiring 20 people or more that the Central Government may designate in this regard by notification.
  • Organizations with less than 20 employees have the option to voluntarily sign up for the EPF.

A penalty could result if an employer doesn’t register for EPF within a month of hiring 20 new workers. The worker strength of a registered organization also continues to fall below the Act’s acceptable range if it falls below the minimal requirement.

An entity with fewer than 20 employees may be subject to regulations after receiving a two-month notice for required registration from the Central Government.

For Workers

  • Workers who receive a minimum of 15,000 per month are required to join the EPF and contribute on a regular basis.
  • Workers earning over ₹15,000 on a monthly basis when they initially started working are exempt from making PF contributions. Although, with the approval of the employer as well as the Assistant PF Commissioner, individuals may choose to sign up for EPF and contribute.

The Advantages of PF Registration Online

The Advantages of PF Registration Online

 1. Pension Protection

In expansion to the worker’s contribution to EPF, the employer contributes an equal proportion that contains the Employee Pension Scheme (EPS). As a result, EPF saves you a substantial pension.

2. Risk Insurance

In the incident of an employee’s sickness, loss, or retirement, the PF helps the employee’s minors by covering the economic obstacles they suffer.

3. One EPF account/single account

While leaving the employment from one place to another job, the PF account can be switched. The use of a Universal Account Number (UAN) associated with Aadhaar will begin to stimulate the joining of earlier accounts.

Rather than being shut down, it can be assigned to a fresh employer. This consistency ensures that the proportion of recovery is combined over the period.

4. Emergency Reserve Fund

Emergencies are unavoidable at any point in life. The EPF money can be extremely beneficial while casualties, diseases, marriages, & academic expenses. Employees may submit claims online.

5. Employee Deposit Insurance Scheme (EDIS)

Anyone with a PF account is capable of this insurance scheme, which expects only a 0.5 percent salary reduction as a premium.

6. Long-term Objectives

The PF amount could be extremely helpful for long-term objectives such as buying a house or ascertaining a fund for children.

7. Checking the EPF balance

A person who has enrolled through the UAN portal can obtain information from the Employee Provident Fund Organization (EPFO) by dialing 011-22901406 from their listed mobile number.

If the person’s UAN is attached to the bank’s account number, PAN card, or Aadhaar number, the person could effortlessly obtain the PF balance & earlier payment information.

Initiated UAN members can find out their last EPFO balance and PF payment by delivering an SMS to 7738299899 from their listed mobile number.

How can we assist you with EPF Registration Online?

Employees can benefit greatly from the Provident Fund because it provides them with a sense of financial security.

It is governed by the (EPFO), which is even one of India’s largest & extensively recognized Social Security Organizations. Daily, they handle massive amounts of financial transactions.

 The method of applying for the PF is yet not that hard as long as you possess the help of an expert.

Procedure for EPF registration online

Step 1: Visit the Portal

Go to the official portal of EPFO and select the “Establishment Registration” option.

Step 2: Sign Up With USSP

The USSP (Unified Shram Suvidha Portal) enrollment site can be accessed by clicking the “Establishment Registration” option on the EPFO portal’s main menu. The employer has to select the “Sign Up” option. You are going to be prompted for your name, email address, and phone number verification code after hitting the “Sign Up” tab. Enter the necessary information for setting up an account.

Step 3: Apply for New Registration

Following setting up an account on the USSP, you’ve to log in and choose the “Registration For EPFO-ESIC” option located on the left side of the page. Following that, click “Apply for New Registration” on the page’s right side. 

You must choose the ‘Employees’ Provident Fund and Miscellaneous Provision Act 1952′ category as the employer and then press the “Submit” button.

Step 4: Complete the registration form

When the “Submit” button is pressed, a window titled “Registration Form for EPFO” will be opened. Here, you must provide information about your employment, your contacts, your establishment, your business operations, your identifiers, and other necessary details.

Step 5: Attach Digital Signature Certificate

On the following screen, select “Digital Signature” and then attach the Digital Signature Certificate.

Step 6: Receiving the Registration Certificate

Following enrollment, the authorities approve the EPF registration certificate in Form 5 with the Unique Identification Number.

Required Documents for PF Registration

Any company that wants to apply for PF must submit the following documents:

  • Organization PAN card
  • Certificate of incorporation
  • Cross canceled cheque of organization
  • Address proof in the name of the organization. It could be: a lease agreement
  • Water
  • Electricity
  • Telephone bill
  • Representative signatures of directors & authorized signatories
  • Digital signature of the authorized person
  • Approval of the majority of workers in the terms of spontaneous registration.

In other cases, the underlying may also be required:

  • Initial selling receipt 
  • Primary buying receipt of raw materials & machinery
  • GST Registration Certificate
  • Bankers details
  • Monthly employee strength record
  • Monthly salary & wages register

Charges for EPF

  • Each employee’s contribution for the employee share, pension contribution, and EDLI contribution is rounded to the nearest rupee.
  • The employer contribution is the conflict between the worker contribution & the allowance payment.
  • The monthly payment fee for EPF managerial costs is rounded to the closest rupee, with a minor fee of Rs.500.
  • If the institution has no members during the month, the nominal administrative cost will be Rs.75.
  • The EDLI managerial charges monthly payment is rounded to the closest rupee, with the least fee of Rs.200 payable.
  • If the institution does not have a member during the month, the least managerial fee due is Rs.25.
  • If the institution is exempt from the PF scheme, inquiry fees of 0.18 percent (least Rs 5) are due in lieu of admin fees.
  • If the establishment is exempt from the EDLI scheme. Inspection fees of at least Rs.1 @0.005 percent are payable in place of administrative fees.

Due Date

The employer must subtract the worker’s offering from his salary before paying the employee’s salary. Delayed, the worker portion & the employer’s share will be payable to the EPFO in between 15 days at the end of every month.

In terms of debt instrument returns, the EPF is unrivaled. The money is backed by the government, and the interest is tax-free. The PF is EEE (exempt, exempt, exempt) because contributions are tax-deductible.

 Few debt instruments offer such high returns while also providing safety and assurance. As a result, it is preferable to transfer the PF account when changing jobs to avoid the temptation to withdraw the money.


Online Employee provident fund registration is essential for employers as they subtract the TDS from workers’ income. So, to fill online form, you need to initially create an account first.

However, to reduce your hustle we ODINT Consultancy ensure you, that you won’t have to get on via legitimate complexness of listing for Provident Fund.

Once we have all of the necessary information & documents, our experts will accurately fill out the forms & submit them on time. Our team is in charge of following up with you and getting you your PF number as soon as possible.


Through the EPFO portal, you can register for an employee provident fund:

  • Go to the Portal and Select the “Establishment Registration” option there.
  • Register With USSP
  • Sign Up With USSP
  • Apply for New Registration
  • Complete the registration form
  • Attach Digital Signature Certificate
  • Receiving the Registration Certificate

If a salaried employee’s basic and dearness allowance is less than Rs.15,000 per month, the employer must register the employee for EPF.

You may determine the status of your PF registration through the official portal of EPFO.

The EPF Act exempts from registration any firm or facility with less than twenty workers. If such enterprises decide to voluntarily register, they can still do so under the EPF plan.

Employees earning less than Rs.15,000 per month are required to register for EPF, while those earning more than the prescribed limit must obtain permission from the assistant PF commissioner to join.