Role Of A Company Secretary In A Dutch Company


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    Adhering to local regulations is crucial in the ever-changing world of international commerce. For businesses operating in the Netherlands, one crucial component of compliance is the selection of a company secretary.

    In this article, we’ll delve into the significance of having a company secretary, the process of appointing one in the Netherlands, and how OnDemand International can simplify this crucial step for your business.

    Why Appoint a Company Secretary in the Netherlands?

    Legal Requirement and Compliance: 

    Appointing a company secretary in the Netherlands is not only a prudent business move but it is frequently mandated by law. The Companies Act in the Netherlands mandates the appointment of a company secretary for certain types of entities.

    This professional is essential to ensuring that the business abides by all legal obligations and the rules established by the Dutch government.

    Administrative Support:

    A corporate secretary plays a crucial role in providing necessary administrative support; they are more than just a formality. The company secretary makes sure that all of the administrative matters of the business are in order, from keeping statutory records to completing required paperwork with the Chamber of Commerce.

    This assistance is really helpful, especially for companies attempting to navigate the complexities of the Dutch business landscape.

    Enhanced Corporate Governance:

    Corporate governance standards are strongly related to the nomination of a company secretary. An organization can improve accountability, transparency, and general governance standards by designating a committed specialist to handle governance-related issues. As a result, trust is developed among stakeholders and a positive business culture is fostered.

    How to Appoint a Company Secretary in the Netherlands?

    Understanding Your Business Structure:

    It’s important to comprehend your company’s structure before beginning the appointment procedure. The legal prerequisites for designating a company secretary can change depending on the nature of the organization and its size, among other things. Establishing a clear corporate structure is the first stage, regardless of whether your company is a public limited company (NV) or a private limited company (BV).

    Identifying Eligibility Criteria:

    The Companies Act in the Netherlands outlines certain eligibility criteria for individuals who can serve as company secretaries. Generally, a company secretary must be a natural individual residing in the European Economic Area (EEA) or a business entity incorporated in the EEA.To perform the role well, they need also to have the required training and experience.

    Appointment Resolution:

    The appointment of a company secretary is typically formalized through a resolution passed by the company’s management or shareholders. This resolution should specify the person or thing selected for the position in plain terms, together with information about their credentials and duties. For the appointment process to go well, the resolution must abide by the applicable legal criteria.

    Submission of Documents:

    The next step after the resolution is to send the required paperwork to the Chamber of Commerce (Kamer van Koophandel). This entails letting the Chamber know about the appointment and giving pertinent information regarding the business secretary. To ensure adherence to Dutch legislation, reliable information must be submitted on time.

    OnDemand International: Your Partner in Company Secretary Services

    Navigating the complexities of appointing a company secretary in a foreign jurisdiction can be challenging. At OnDemand International, we recognize the importance of seamless compliance and offer dedicated company secretary services tailored to your business needs.

    Expertise in Dutch Corporate Law:

    Our team is made up of experts who understand Dutch corporate law, so we can guarantee that your company secretary is chosen effectively and follows all local laws. We keep up with any changes to the law so that your company remains competitive.

    Comprehensive Administrative Support:

    We provide more than just an appointment; we also offer full-service administrative assistance. From maintaining statutory records to preparing and filing necessary documents, we handle the administrative burden, allowing you to focus on your core business activities.

    Tailored Solutions for Your Business:

    At OnDemand International, we understand that every company is unique. Our corporate secretary services are versatile and cater to your business’s unique requirements. Regardless of your company’s size—startup or established—our solutions can grow with you.


    Appointing a company secretary in the Netherlands is not just a legal requirement; it is a strategic move to ensure the smooth functioning of your business. From maintaining compliance with local regulations to providing essential administrative support, the role of a company secretary is multifaceted.

    OnDemand International is your dependable partner, streamlining the appointment procedure and providing continuous assistance to maintain your company’s success and compliance.