Exporting Goods to Poland from India in 2024-25 | Guide For Exporters

India and Poland have enjoyed strong trade relations for decades, with Poland acting as a gateway to the European Union market. The increasing demand for Indian goods—ranging from textiles and machinery to food products—makes Poland a lucrative destination for exporters. As businesses in India seek to expand globally, exporting to Poland provides numerous opportunities to tap into a highly developed and diversified market.

However, navigating the export process can seem daunting, particularly for those unfamiliar with international trade regulations. This guide will walk you through the entire process, from the required procedures to how professional services like OnDemand International can make the export journey smoother and more profitable. Let’s delve into the essential steps and considerations when exporting goods from India to Poland.

Read More: Start Your Import-Export Business in Poland

Procedure for Exporting Goods to Poland from India

To begin exporting goods to Poland, you must first complete the following procedural steps:

• Incorporate your business: If you want to set up your exporting business in Poland, first you need to register your business in Poland with the National Court Register (KRS).
• Register with EPC: The Export Promotion Council of India (EPC) provides exporters with important market insights and helps in the promotion of goods globally. You need to register with an appropriate council based on the product category you’re exporting.
• Obtain Import Export Code (IEC): An IEC is mandatory for Indian exporters. This 10-digit code can be obtained online via the Directorate General of Foreign Trade (DGFT).
• Prepare Shipping Documents: Essential documents include the commercial invoice, packing list, bill of lading (for sea freight), air waybill (for air freight), certificate of origin, and insurance certificate.
• Packaging and Labeling: Ensure that all goods are packed according to international standards and labeled correctly with information such as batch number, country of origin, and handling instructions.
• Partner with a Reliable Logistics Provider: Hiring a reliable freight forwarder can help streamline the logistics process, ensuring your goods are shipped safely and on time.

Import-Export Regulations in Poland

When exporting to Poland, it’s vital to understand the regulations governing imports:

• Customs Duties & Tariffs: Goods entering Poland from non-EU countries like India are subject to duties, taxes, and tariffs. The applicable duties depend on the product classification under the Harmonized System (HS) code.
• Value Added Tax (VAT): VAT in Poland is currently 23%, which applies to most imported goods. However, certain essential items like food and pharmaceuticals may enjoy a reduced rate.
• EU Regulations: Since Poland is an EU member, exporters must adhere to European Union regulations, especially regarding product safety, environmental standards, and technical specifications. Specific items, such as electronics, food, and cosmetics, may require additional certifications or compliance with the EU’s CE marking system.

Custom Procedure for Exporting Goods in Poland

Successfully navigating Polish customs is crucial for any exporter:

• Customs Clearance: Once goods arrive at a Polish port or airport, they are processed through customs. You will need to provide the necessary documents: commercial invoice, bill of lading or air waybill, packing list, and certificate of origin.
• Duties & VAT: In addition to standard customs duties, a VAT of 23% may apply based on the type of goods.
• Pre-clearance Approval: Some goods might require a pre-clearance approval for import, especially food, chemicals, and other controlled items. It’s essential to be aware of these requirements to avoid delays.

Partnering with a customs brokerage firm or international logistics company can help facilitate a smooth customs process.

Means of Transportation for Exporting Goods to Poland

There are several means of transportation available to export goods from India to Poland, and choosing the right mode depends on your business needs:

• Sea Freight: Ideal for bulk shipments, goods are usually shipped from major Indian ports like Mumbai or Chennai to Poland’s Gdańsk or Gdynia ports. Though slower, it’s cost-effective for large volumes.
• Air Freight: For time-sensitive or high-value products, air freight is a faster option. Major international airports in India such as Mumbai and Delhi connect to Poland’s Warsaw Chopin Airport.
• Road Freight: For intra-European transportation, goods entering Poland by sea or air may also be transported via road networks to other EU destinations, offering flexible delivery options.

How OnDemand International Helps You?

OnDemand International specializes in providing end-to-end export solutions, making it easier for Indian businesses to tap into the Polish market. Their services include:

• Documentation Support: They handle all the necessary export documentation, ensuring compliance with both Indian and Polish laws.
• Customs Clearance: Their team of experts ensures smooth customs clearance, minimizing delays and associated costs.
• Logistics and Transportation: With partnerships with global logistics providers, they arrange efficient and cost-effective shipping solutions, be it by air, sea, or road.

By partnering with OnDemand International, exporters can focus on growing their business while leaving the complexities of international trade to the experts.

Conclusion

Exporting goods to Poland from India offers numerous opportunities for Indian businesses looking to expand into the European market. By following the correct procedures, understanding Polish import regulations, and partnering with reliable service providers like OnDemand International, you can ensure a smooth and profitable export experience.

Now is the perfect time to explore the possibilities of exporting to Poland, and OnDemand International is here to guide you through every step of the journey.

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