How to Register a Company in Poland from the US?: Procedure & Requirements

Are you an entrepreneur based in America looking to expand your business horizons to Poland? The Polish market offers a wealth of opportunities for international ventures, but navigating the process of registering a company in a foreign country can seem daunting at first. However, with the right guidance and understanding of the requirements and procedures involved, setting up your business in Poland can be a smooth and rewarding experience. 

In this comprehensive guide, we’ll walk you through everything you need to know to register a company in Poland from the US, including requirements, procedures, benefits, and how OnDemand International can assist you every step of the way.

Requirements for Registering a Company in Poland from the US

Before diving into the registration process, it’s crucial to understand the requirements you’ll need to meet to establish a company in Poland as a foreign entity. While specific requirements may vary depending on the type of business structure you choose, here are the general prerequisites:

• Legal Form: Decide on the legal structure of your company. In Poland, you can choose from various business forms, including a limited liability company, joint-stock company, sole proprietorship, or partnership.
• Registered Office: You must have a Polish registered office address where formal correspondence will be sent. This address does not need to be an actual office; it might be a virtual office address or the address of your designated agent.
• Share Capital: For certain business structures like a limited liability company, you’ll need to have a minimum share capital deposited in a Polish bank account. An Sp. z o.o. Needs to possess a minimum share capital of PLN 5,000.
• Tax Identification Number (NIP): As a foreign entrepreneur, you must apply for a Polish Tax Identification Number (NIP) from the Polish tax authorities.
• Shareholders and Directors: List the directors as well as the shareholders of the business. In the case of some business structures, like a Sp. z o.o., you will need at least one director and one shareholder. The stockholders can be corporations or natural individuals, and directors might be foreign nationals.
• Articles of Association: Write the Articles of Association, which will include the internal policies of the business. The name of the firm, its goals, its share capital, its management structure, and any other relevant data ought to be contained in this document.

Procedure to Register a Company in Poland from the US

Once you’ve gathered all the necessary documents and met the requirements, you can proceed with the company registration process.

Here’s a step-by-step guide:

Step 1: Select a Name for Your Business 

Choose a distinctive name for your business that conforms with Polish naming laws. The name must not be deceptive or offensive, nor should it violate any already-registered trademarks. Once the name is selected, register and reserve the chosen name with the relevant authority.

Step 2: Prepare the Documents 

Draft and notarize the Articles of Association and other required documents, including shareholder agreements, director appointments, and powers of attorney if applicable.

Step 3: Acquire a Tax Identification Number (NIP) 

Apply for a Tax Identification Number (NIP) from the Polish tax authorities. Usually, you may complete this online or by contacting your authorized representative in Poland.

Step 4: Deposit the Share Capital

Make the necessary share capital deposit into a Polish bank account and obtain confirmation of deposit from the bank.

Step 5: Register the Company

Submit the required paperwork to the National Court Register (Krajowy Rejestr Sądowy) or the relevant registry court, along with the application for company registration.

Step 6: Obtain Registration Certificates 

Once the registration is approved, you’ll receive a registration certificate and an entry in the National Court Register, confirming the establishment of your company.

Step 7: Register for Taxes 

Register your company for corporate income tax (CIT), value-added tax (VAT), and other applicable taxes with the Polish tax authorities.

Documentation needed for company registration in Poland from the US

Here are the documentation needed for company formation in Poland from the US:

• Completed application form for company registration
• Articles of Association (prepared by a notary or lawyer)
• Directors and shareholders must provide proof of identification and residence.
• Proof of registered office address in Poland
• Bank statement evidencing the paid-up share capital

Benefits of Company Formation in Poland from the US

Registering a company in Poland offers several advantages for American entrepreneurs looking to expand into the European market:

Access to the European Market: 

Poland’s advantageous Central European location facilitates effortless entry into the wider European Union (EU) market, hence presenting prospects for development and prosperity.

Favourable Business Environment: 

Poland is a desirable location for international investment due to its strong economy, competent workforce, and friendly business climate.

Benefits of EU Membership: 

Companies incorporated in Poland are eligible to take advantage of EU financial initiatives, trade agreements, and regulatory frameworks as members of the EU.

Cost-Effective Operations: 

Poland has competitive operating costs, including cheaper labour costs and advantageous tax rates for enterprises, as compared to other European nations.

Diverse Industry Sectors: 

Poland’s economy is broad, with booming industries like manufacturing, IT, finance, and services offering plenty of chances for different industries.

Conclusion

Registering a company in Poland from America may appear difficult, but it may be a worthwhile endeavour if you have the correct advice and are aware of the necessary steps and regulations. By meeting the necessary requirements, following the registration process diligently, and leveraging the benefits of doing business in Poland, you can set your company on the path to success in the European market.

We at OnDemand International are aware of the difficulties involved in taking your company global. That’s why we offer comprehensive support and guidance to entrepreneurs looking to register a company in Poland from America. From initial consultations to navigating the registration process and beyond, our team of experts is here to help you every step of the way. Contact us today to find out more about how we can help you establish your company in Poland.