Representative Office Registration in Poland: Procedure, Requirements & Obligations

This article will briefly discuss representative office registration in Poland. Along with that all the essential details for representative office registration will also be covered in this article.


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    Representative Office Registration in Poland

    Doing a representative office registration in Poland is a valid reason only for those who want to conduct an activity restricted to advertising goods and conducting market studies. The representative office registration in Poland can also serve as an exhibition space for products and networking with customers or monitoring contract execution. 

    representative office registration in poland

    As a result, representative office in Poland is not able to manage contracts. The representative office can’t manage business activities consisting of selling or providing services. The representative office does not have a separate legal persona, and as such, it is still a foreign business owner who is responsible for the conduct of the Representative Office Registration in Poland.

    This article will briefly discuss representative office registration in Poland. Along with that all the essential details will also be covered in this article.

    Procedure for Representative Office registration in Poland

    Representative Office in Poland is an organization with a specific area of operation that could only be promotion and advertising of the business.

    What do you require for representative office registration in Poland?

    1. Prepare an application form for admission in the Polish language.
    2. Apply for an entry into the registry of Representative Office Registration in Poland maintained in the Ministry of Entrepreneurship and Technology.
    3. Create attachments, an excerpt taken from the corporate registry of a foreign company, translated into Polish, and other documents defining the headquarters and rules of Representative Office Registration in Poland.
    4. Prepare documents authorizing the proper people to represent the representative office and the declaration of acceptance of the authorization.
    5. Legally binding ownership title on any estate which will be noted on the registry as Representative Office Registration in Poland. It is not necessary in attaching the title to your application.

    The minister in charge of the ministry can refuse to register the Representative Office Registration in Poland on the register if all the conditions are met, or eliminate the representative office from the register in the case there is a violation of Polish law.

    A representative office may be established for a time of 2 years and can be extended by two years if needed.

    Read More: Poland Business Immigration


    Requirements for representative office registration in Poland

    1. Application

    An application for admission to the official representative register must be made in the Polish language.

    It must also include the following information:

    • Name or Representative Office Registration in Poland, as well as the legal format of the foreign Entrepreneur,
    • The object of the economic activity of the foreign-based entrepreneur
    • First name address, last name, and first name within the territory of the Republic of Poland of the person who is authorized to represent an entrepreneur from outside the Representative Office Registration in Poland
    • The address for the office of the representative in Poland.

    2. Documents that are required

    If the foreign businessperson conducts business based on an agreement to form or Articles of Association, or other documents, a copy of this document should be included with the application. If the entrepreneur was founded or is operating on the foundation of admission in the register, it is necessary to attach an excerpt of the register.

    Additionally, the registrar will also need a resolution for the formation of the Representative Office Registration in Poland and perhaps a document that confirms the right of the foreign businessman to the premises (e.g. lease) where the registered office is expected to be able to conduct business.

    Any document that is non-in Polish language must be presented along with the certified translation.

    3. Stamp duty

    The registration at the representative office will be subjected to a stamp duty of 1.000 Polish PLN.

    Obligations of international entrepreneurs

    A foreign businessperson who has opened an official representative of his company is required Representative Office Registration in Poland is required to:

    • Utilize the name of the foreign entrepreneur, along with the official tradition in Polish of an official version of the name to identify the representative office, and to add the wording ” representative office in Poland”.
    • Separate accounts for each in the Polish language, in line with accounting principles.
    • Inform the Secretary of Economic Affairs about any changes to the facts and legal facts regarding the information included in the application.

    Any violation of any law by an official representative of Polish law could result in the process of the Minister of Foreign Affairs being able to make a ruling concerning the ban on operations on the Polish market.


    A Representative Office Registration in Poland can be a great alternative to making the transition to the Polish market. The establishment will function as a representative office in Poland and will be under the direct oversight of a foreign company operating abroad.

    Poland has a huge internal market, and policies that encourage investors to start an enterprise in the country. Special Economic Zones special economic Zones offer a range of incentives to start a business, including tax breaks and access to the latest infrastructure.

    If you’re interested in the subject of establishing a Representative Office Registration in Poland, We invite you to contact us. We are Odint Consultancy. Our team can assist you with opening of a representative office in Poland. We encourage our clients to get in touch with the firm.


    The representative located in Poland is not a distinct legal entity (as compared o the parent company).

    Yes, the representative located in Poland must submit an annual financial statement to the Polish companies Register (KRS).

    In theory, but not in actual practice, your representative has the same accounting obligations as an LLC, so it is strongly suggested to employ the services of an accountant to run your Polish branch.

    Yes, representative located in Poland is taxed according to Polish Tax Laws.

    The procedure for registering a representative in Poland is approximate 1-2 months.

    A branch representative is someone who is legally authorized by your company to be your representative in Poland. This person is identified in the register of companies and is accountable for the fulfillment of reports.

    Foreigners can indeed serve as branch representatives.

    To liquidate an overseas branch of a company, the rules from the Commercial Companies Code regarding the liquidation process must be followed.