Are you an Indian entrepreneur looking to tap into the European market? Poland might just be the gateway you need. Strategically located in Central Europe, Poland offers access to over 500 million consumers in the EU. For Indian businesses, setting up an import-export company in Poland from India unlocks new trade corridors, lower costs, and simplified logistics across Europe.
In this guide, we’ll explore why Poland is a prime destination for Indian exporters and importers, and walk you through the process, requirements, legalities, costs, and opportunities.
Why Indian Businesses Should Consider Poland for Import-Export Company Registration?
Poland has become one of Europe’s fastest-growing trade hubs, offering the ideal mix of affordability, infrastructure, and EU integration. Here’s why Indian companies are increasingly choosing Poland for expansion:
- Strategic Location: Situated at the crossroads of Western and Eastern Europe.
- EU Membership: Seamless access to the European Single Market.
- Low Corporate Tax: Just 9% for small companies earning under €2M/year.
- Skilled Workforce: High education level and a strong logistics sector.
- Strong Indo-Polish Trade Ties: Bilateral trade between India and Poland exceeded $4.5 billion in 2023.
- Free Zones: Access to Special Economic Zones with tax incentives.
How to Register an Import-Export Company in Poland from India?
Here is a step-by-step guide for Indian residents looking to start an import-export business in Poland from India:
Step 1: Choose the Right Legal Entity
Most Indian entrepreneurs choose an Sp. z o.o. (Spółka z ograniczoną odpowiedzialnością), which is a Polish Limited Liability Company.
Step 2: Reserve Your Business Name
The company name must be unique and registered with the National Court Register (KRS).
Step 3: Draft Articles of Association
The articles of association outline your company’s objectives, shareholders, capital contributions, and governance.
Step 4: Deposit Minimum Share Capital
A minimum of PLN 5,000 must be deposited into a Polish business bank account.
Step 5: Register with the KRS
Submit your application for incorporation to the National Court Register (KRS).
Step 6: Obtain a Tax Identification Number (NIP) & Statistical Number (REGON)
Issued by the tax office and the Central Statistical Office, respectively.
Step 7: VAT Registration
Mandatory if your annual turnover exceeds PLN 200,000 or if you engage in EU cross-border trade.
Step 8: EORI Registration
You must apply for an EORI number (Economic Operators Registration and Identification) to trade with non-EU countries like India.
Our company incorporation experts can assist you in setting up and expanding your business in Poland.
Documents Required to Open an Import-Export Company in Poland from India
To complete the registration process, you’ll need the following:
- Passport Copy
- Business Name Approval
- Articles of Association
- Proof of Address
- Share capital deposit proof
- Power of Attorney
How much does it cost to start an import-export company in Poland from India?
The costs of starting an import-export business in Poland are of various types, and they include business registration, legal and administrative fees, office setup, compliance costs and operational costs. The overall expense will be based on the scale of the business, whether you use professional services and whether you have an office or remote work.
The primary cost expenses are:
- Company registration and legal fees: This is the cost of registering the business in Poland, notarization, document translation, and legal or consulting services in case if use. This usually ranges between €1,000 to €2,500, depending on the service provider and complexity.
- Licensing and compliance: Depending on the type of products to be traded, import-export business might involve registration of VAT, registration of EORI numbers and industry-specific licenses. These costs generally range from €200 to €800.
- Office and address setup: The prices depend on whether you are using the virtual office, coworking, or your own office. A virtual office may cost €59 to €300 per month, coworking spaces €150 to €300 per month, and private offices Cost depends on location.
- Accounting and tax services: We would have to pay monthly or annual expenses on accounting, VAT filings, and financial reporting in Poland. These costs normally start around €250 per month.
- Bank account and financial setup: This will involve opening a business bank account and any minimum deposit or service charges. usually around €100 to €300, depending on the bank.
- Operational costs: This covers the website development, transport partners, insurance, marketing, as well as the starting working capital. These costs typically range from €1,000 to €3,000 initially.
On the whole, the starting cost of an import-export firm in Poland based in India would be around €3,000 to €7,000 for a small, lean setup, and more in the case of a company that needs office space, personnel, and regulatory clearances. Properly planning and being aware of regulatory regulations can contain costs and assist in market entry without any difficulties.
Top Products to Import or Export Between India and Poland
Exploring the right products to trade is essential. Here are high-demand categories:
Export from India to Poland:
- Pharmaceuticals
- Automobiles & Auto Parts
- Organic Chemicals
- Textiles & Apparel
- IT & Software Services
- Spices, Tea, and Rice
Import from Poland to India:
- Machinery & Equipment
- Dairy Products
- Mining Equipment
- Fertilizers
- Cosmetics & Skincare
- Processed Food
These sectors have shown consistent bilateral trade growth and offer scalable opportunities.
Conclusion
Poland is more than just a cost-effective entry point into Europe—it’s a strategic trade hub with immense potential for Indian entrepreneurs. With low corporate taxes, access to the EU single market, and a growing demand for Indian products, Poland offers the perfect blend of opportunity and stability.
By registering an import-export company in Poland, Indian businesses can streamline cross-border trade, expand into new European markets, and build long-term operational scalability. Whether you’re a seasoned exporter or launching your first overseas venture, Poland’s business-friendly environment makes it easier than ever to succeed.
Let our experts help you register your Polish import-export company from India—fast, compliant, and hassle-free. Get in touch with us today.
FAQ’s
Can I register a company in Poland from India without visiting?
Yes. Through a legal representative or a remote online process (via Power of Attorney), you can register your company without traveling.
Do I need a local partner to open an import-export company in Poland?
No. Indian nationals can own 100% of a Polish company without needing a local shareholder or partner.
Is VAT registration mandatory for Indian import-export businesses in Poland?
Yes, especially if you’re dealing with EU clients or your turnover exceeds PLN 200,000 annually.
Can I apply for residency in Poland after setting up the business?
Yes. Once your company is operational, you may be eligible to apply for a business or temporary residence permit.
What is an EORI number and why do I need it?
EORI stands for Economic Operators Registration and Identification. It’s mandatory for any business conducting imports or exports with non-EU countries, including India.