Company Registration in Rotterdam in 11 Steps: Benefits & Procedure

Company Registration In Rotterdam In 2025

Are you an entrepreneur who is looking to set up a business in the Netherlands? If yes, then one of the best places for setting up a business in the Netherlands is Rotterdam. Rotterdam has one of the biggest ports in the European Union which makes it easier for businesses to access marketplaces of the European Union. Additionally, businesses involved in international trade benefit from the city’s cutting-edge infrastructure, which includes top-notch transit networks.

In this article, we will be discussing the procedure for company registration in Rotterdam. Furthermore, we will be discussing the benefits, documents required, and other related aspects of registering a company in Rotterdam.

Various legal structures to register your company in Rotterdam

Rotterdam is one of your best options if you wish to establish your firm in the Netherlands. In order to register your company in Rotterdam, the following kinds of business structures may be used. Our team of professionals at Odint Consultancy will help you register your company in Rotterdam.

Various business structures that can be used for company registration in Rotterdam are:

• Private Limited Company(Dutch B.V) 
• Public Limited Company (N.V.)
• Sole Proprietorship
• Foundation or Association
• General Partnership(VOF)
• Limited Partnership (CV)
• Subsidiary Office
• Branch Office

Benefits of Company Registration in Rotterdam

Since Rotterdam is the second major town in the Netherlands, company registration in Rotterdam can offer an entrepreneur various benefits.

The following are the benefits of Rotterdam company registration:

1. Infrastructure Facilities

The Dutch city of Rotterdam is among the greatest significant transportation centers worldwide and has the biggest maritime port in Europe. Since Rotterdam has one of the nation’s biggest port facilities, it facilitates transportation. Because of this, performing industrial commerce in fields relating to aquaculture and shipping commodities is simple.

2. Trading Hub

Rotterdam, which is frequently described as the “Gateway to Europe,” is one of the significant trading hubs and is located in the Rhine-Meuse-Sheldt delta. Hence, if you register your company in Rotterdam, it would be beneficial for your firm.

3. Competent Labour Force 

The literacy level among Dutch citizens is high. And over 90% of people can read and write. As a result, businesses can hire qualified workers from a variety of backgrounds. This is another benefit of Rotterdam company registration.

4. Higher Growth Prospects 

Rotterdam draws a lot of job seekers, particularly in the market for low-cost labor, due to its status as a major port and one of the biggest towns throughout the nation.

5. Effective System of Taxation

One of the nation’s most effective taxation policies are found in Rotterdam. Every system involved in submitting tax returns and filing taxes operates online. Depending on what the relevant authorities need, yearly taxes could be paid. Moreover, the Netherlands also has the Double Tax Treaty Agreement, which benefits individuals from paying taxes twice.

Procedure for Company Registration in Rotterdam

Rotterdam offers a wide range of business opportunities, and various firms can be established by following the procedure of company registration in Rotterdam. Therefore, irrespective of the kind of business you decide to launch, our representatives will help you to register your company in Rotterdam.

The procedure for Rotterdam company registration are:

1. A name should be decided for the Dutch company.
2. Select a Dutch business structure.
3. Verify whether your company needs to register UBOs.
4. Drafting the AOA.
5. Notary validation.
6. Opening a bank account in a Dutch bank.
7. File an application for Rotterdam company registration with the Chamber of Commerce(KVK).
8. Schedule an appointment with the Chamber of Commerce.
9. Pay the registration fees.
10. Provide the rent agreement for the Dutch company’s premises.
11. Register with the Chamber of Commerce(KVK).

Steps to register your company in Rotterdam

Our attorneys in Rotterdam, Netherlands, can assist you with the various steps to register your company in Rotterdam. We could help you and provide the legal assistance that you require to do company registration in Rotterdam and also help you to locate a trustworthy corporate office to run your business.

The various steps to register your company in Rotterdam include the following:

1. Choosing a name for your business 

Rotterdam company registration can be possible only if the suggested name for the business is original, pertinent, and suitable. 

There ought to be at least three suggested names for the business, out of which the name that is available is used as the trade name for the Dutch business. 

When picking a name for your business, the following points must be considered:

• The name doesn’t give off an inappropriate idea of the business.
• The name does not constitute a trademark of some other business that has already been enrolled.
• There must not be any special elements included in the name, such as ()?! * # /.

2. Choosing the legal form of business 

Choose the appropriate legal form for your business. The most common options for registering a company in Rotterdam include:

• Sole Proprietorship
• General Partnership
• Private Limited Company (BV)
• Other legal structures

Our experts from OnDemand International can recommend the most suitable business structure that can be used for Rotterdam company registration, depending on your specific requirements.

3. Enroll ultimate beneficial owners 

Entrepreneurs may also be required to enroll ultimate beneficial owners (UBOs) based on your firm’s business structure. 

The proprietor of a business or the individual that efficiently controls a business is known as a UBO. Each EU nation is required to maintain a UBO registration. 

In Rotterdam, UBOs must be registered with the KVK.

4. Creating the AOA of the firm

Following the selection of the business structure, it is essential to create the firm’s Articles of Association (AOA). 

The AOA is a statement that outlines the duties of the firm’s board of directors, the type of operations the firm will conduct, and the methods through which stockholders can influence the governing board of directors.

5. Notary validation 

The Article of the Association must be validated by a Notary, which is one of the official prerequisites to establish the business. 

You must go to a notary in order to establish a business that is a business organization. 

The notary will handle the Dutch Company registration in Rotterdam at the Chamber of Commerce.

6. Opening a bank account 

It is essential to create a business account at any financial institution within the city of Rotterdam. 

Once the business has been registered, the share capital, which must be at least one cent, must be paid. 

As soon as the Notary has recorded the record of formation, the paid-up share value should be transferred to the firm’s business account.

7. Filing the form 

File an application for Company Registration In Rotterdam with the Chamber of Commerce(KVK) at https://www.kvk.nl/english/registration/forms-for-registration-and-reporting-changes/. 

The form will include details such as-

• Personal details
• Details of legal entity( in case of BV or NV)
• Partnership details (in case of VOF or CV)
• Company details
• Signatures and other necessary information.

8. Schedule an appointment with the Chamber of Commerce 

After submitting your registration form, you must schedule an appointment with the KVK. At this meeting, you’ll authenticate your details and complete the registration process. Bring valid ID (e.g., passport) for verification.

9. Paying the registration fees 

To register your company in Rotterdam, you must pay a one-time enrollment fee. This cost must be paid in full with either a credit or debit card. There is no cash accepted.

10. Provide the rent agreement for the Dutch company’s premises 

Rotterdam company registration with the Chamber of Commerce is possible only if the business has a legal address. 

The entrepreneur must Provide the rent agreement for the Dutch company’s premises. 

Only after receiving a copy of the rental agreement would the KVK consider an application to register the location. 

It is not essential to submit a copy of the lease contract unless the firm’s location is the director’s home residence.

11. Register with the Chamber of Commerce(KVK) 

Once all the necessary documents are submitted and fees paid, you’ll receive your KVK registration number—completing the company registration process in Rotterdam.

Company Incorporation in Rotterdam for Foreigners

You must adhere to specific requirements set by Dutch immigration officials if you want to establish a company in Rotterdam but do not possess Dutch citizenship and originate from outside the European Union.

When establishing a business in the Netherlands, you must review the IND portal and satisfy a range of economic requirements. You must demonstrate the following things:

• You are capable of managing the concerned firm.
• You must have a strategy for your business.
• Your business either enhances or advances the important concerns of the Netherlands as well as Rotterdam.

Necessary documents for Rotterdam company registration

The following are the documents required if you wish to register your company in Rotterdam.

• The Articles of Association of the firm.
• Details on Board members and stockholders.
• The Notary Application.
• Incorporation documents.
• Company details.
• Details about the registered office.
• Details of Partnership along with the Partners Information in case of a partnership firm.

Business Opportunities in Rotterdam

Located in the heart of the Netherlands, Rotterdam offers a strategic position for businesses to thrive. With easy access to other major cities like Utrecht, Den Haag, and Amsterdam, Rotterdam is an excellent gateway for business operations in Europe.

Key Business Sectors in Rotterdam

1. Trade and Shipping

Rotterdam is home to one of the largest and most important ports in Europe, making it a prime location for companies involved in trade and shipping. The port’s global connectivity facilitates efficient import-export activities, providing businesses with access to international markets. This makes Rotterdam particularly attractive for entrepreneurs looking to register trade businesses.

2. Real Estate

The real estate sector in Rotterdam has seen significant growth in recent years. From commercial properties to residential developments, Rotterdam presents numerous opportunities for real estate professionals and investors. With a growing demand for both office and residential spaces, the city offers a solid foundation for starting a real estate business.

3. Tourism

Rotterdam’s rich cultural scene, combined with its modern architecture and vibrant atmosphere, makes it a top tourist destination. This provides ample opportunities for those interested in the tourism industry, including travel agencies, tour operators, hotels, and event planning businesses. The city’s rising popularity as a tourist hub ensures sustained growth in the sector.

4. Power and Energy

Rotterdam is a leader in the energy and power sector, with a significant presence of companies in the renewable energy and sustainable development fields. Entrepreneurs in the green energy industry can benefit from Rotterdam’s infrastructure and growing demand for sustainable energy solutions. The city is well-positioned for businesses in clean energy technologies.

5. Finance

As a financial hub, Rotterdam is home to many international banks, investment firms, and fintech startups. Its position within the European Union provides businesses in the finance sector with access to a vast market of potential clients and investors. For those looking to establish financial services firms, Rotterdam offers a robust environment.

6. Transportation and Logistics

With its prime location and world-class port facilities, Rotterdam is the heart of transportation and logistics in Europe. The city’s extensive road, rail, and sea networks make it a strategic base for logistics companies. This sector benefits from Rotterdam’s reputation as a central logistics hub in Europe, making it ideal for businesses involved in goods distribution and supply chain management.

Read More: Best Businesses to Start in Rotterdam

Taxation in Rotterdam

When you register your company in Rotterdam, it’s important to stay on top of your tax obligations, including corporate income tax and VAT. Hiring a local tax expert is highly recommended to ensure you comply with Dutch tax laws and optimize your business finances.

For a Limited Liability Company (BV) in Rotterdam, the Dutch corporate tax rates are progressive, depending on the revenue your company earns:

For revenues up to €200,000:

• 2022: 15% tax rate (reduced from previous years to support small businesses)
• 2021: 15% tax rate
• 2020: 16.5% tax rate

For revenues over €200,000:

• 2022: 25.8% tax rate
• 2021: 25% tax rate
• 2020: 25% tax rate

The Netherlands offers a competitive corporate tax environment compared to other European nations, and companies can benefit from various deductions and incentives, especially in the technology and innovation sectors.

In addition, businesses must also track VAT (value-added tax), which is typically 21% for most goods and services, with some exceptions for reduced rates on specific items.

Time required for Rotterdam company registration

The possibilities to enroll with the Chamber of Commerce. They are:

• A week following the launch of the business is the absolute latest.
• One week before you open for operation.

Conclusion

Registering your business in Rotterdam offers access to one of Europe’s most dynamic and economically competitive environments. With business-friendly tax rates, robust infrastructure, and a thriving international market, Rotterdam is an excellent location to start or expand your company.

However, navigating the registration process and ensuring compliance with tax laws can be complex. This is where expert guidance becomes invaluable. OnDemand International’s business experts are here to assist you every step of the way, from company incorporation to post-incorporation services. Contact us today.