Company Registration in Rotterdam in 11 Steps: Benefits, Documents, Taxation & Procedure

Company Registration In Rotterdam In 2024

Are you an entrepreneur who is looking to set up a business in the Netherlands? If yes, then one of the best places for setting up a business in the Netherlands is Rotterdam. Rotterdam has one of the biggest ports in the European Union which makes it easier for businesses to access marketplaces of the European Union. Additionally, businesses involved in international trade benefit from the city’s cutting-edge infrastructure, which includes top-notch transit networks.

In this article, we will be discussing the procedure for company registration in Rotterdam. Furthermore, we will be discussing the benefits, documents required, and other related aspects of registering a company in Rotterdam.

Various legal structures to register your company in Rotterdam

Rotterdam is one of your best options if you wish to establish your firm in the Netherlands. In order to register your company in Rotterdam, the following kinds of business structures may be used. Our team of professionals at Odint Consultancy will help you register your company in Rotterdam.

Various business structures that can be used for company registration in Rotterdam are:

• Private Limited Company(B.V) 
• Public Limited Company (N.V.)
• Sole Proprietorship
• Foundation or Association
• General Partnership(VOF)
• Limited Partnership (CV)
• Subsidiary Office
• Branch Office

Benefits of Company Registration in Rotterdam

Since Rotterdam is the second major town in the Netherlands, company registration in Rotterdam can offer an entrepreneur various benefits.

The following are the benefits of Rotterdam company registration:

• Infrastructure Facilities- The Dutch city of Rotterdam is among the greatest significant transportation centers worldwide and has the biggest maritime port in Europe. Since Rotterdam has one of the nation’s biggest port facilities, it facilitates transportation. Because of this, performing industrial commerce in fields relating to aquaculture and shipping commodities is simple.

• Trading Hub- Rotterdam, which is frequently described as the “Gateway to Europe,” is one of the significant trading hubs and is located in the Rhine-Meuse-Sheldt delta. Hence, if you register your company in Rotterdam, it would be beneficial for your firm.

• Competent Labour Force- The literacy level among Dutch citizens is high. And over 90% of people can read and write. As a result, businesses can hire qualified workers from a variety of backgrounds. This is another benefit of Rotterdam company registration.

• Higher Growth Prospects– Rotterdam draws a lot of job seekers, particularly in the market for low-cost labor, due to its status as the major port and among the biggest towns throughout the nation.

• An effective system of Taxation- One of the nation’s most effective taxation policies are found in the Rotterdam. Every system involved in submitting tax returns and filing taxes operates online. Depending on what the relevant authorities need, yearly taxes could be paid. Moreover, the Netherlands also has the Double Tax Treaty Agreement, which benefits individuals from paying taxes twice.

Procedure for Company Registration in Rotterdam

Rotterdam offers a wide range of business opportunities, and various firms can be established by following the procedure of company registration in Rotterdam. Therefore, irrespective of the kind of business you decide to launch, our representatives will help you to register your company in Rotterdam.

The procedure for Rotterdam company registration are:

1. A name should be decided for the Dutch company.
2. Select a Dutch business structure.
3. Verify whether your company needs to register UBOs.
4. Drafting the AOA.
5. Notary validation.
6. Opening a bank account.
7. File an application for Rotterdam company registration with the Chamber of Commerce(KVK).
8. Schedule an appointment with the Chamber of Commerce.
9. Pay the registration fees.
10. Provide the rent agreement for the Dutch company’s premises.
11. Register with the Chamber of Commerce(KVK).

Steps to register your company in Rotterdam

Our attorneys in Rotterdam, Netherlands, can assist you with the various steps to register your company in Rotterdam. We could help you and provide the legal assistance that you require to do company registration in Rotterdam and also help you to locate a trustworthy corporate office to run your business.

The various steps to register your company in Rotterdam include the following:

1. Choosing a name for your business 

Rotterdam company registration can be possible only if the suggested name for the business is original, pertinent, and suitable. 

There ought to be at least three suggested names for the business, out of which the name that is available is used as the trade name for the Dutch business. 

When picking a name for your business, the following points must be considered:

• The name doesn’t give off an inappropriate idea of the business.
• The name does not constitute a trademark of some other business that has already been enrolled.
• There must not be any special elements included in the name, such as ()?! * # /.

2. Choosing the legal form of business 

In order to register your company in Rotterdam, a business is required to select a legal entity.

A business owner may choose any form of business structure, such as a sole proprietorship, a general partnership, a Private Limited Company(B.V) or any other form of business to do a Company Registration In Rotterdam. 

Our experts at OnDemand International can recommend the most suitable business structure that can be used for Rotterdam company registration, depending on your specific requirements.

3. Enroll ultimate beneficial owners 

Entrepreneurs may also be required to enroll ultimate beneficial owners (UBOs) based on your firm’s business structure. 

The proprietor of a business or the individual that efficiently controls a business is known as a UBO. Each EU nation is required to maintain a UBO registration. 

In Rotterdam, UBOs must be registered with the KVK.

4. Creating the AOA of the firm

Following the selection of the business structure, it is essential to create the firm’s Articles of Association (AOA). 

The AOA is a statement that outlines the duties of the firm’s board of directors, the type of operations the firm will conduct, and the methods through which stockholders can influence the governing board of directors.

5. Notary validation 

The Article of the Association must be validated by a Notary, which is one of the official prerequisites to establish the business. 

You must go to a notary in order to establish a business that is a business organization. 

The notary will handle the Dutch Company registration in Rotterdam at the Chamber of Commerce.

6. Opening a bank account 

It is essential to create a business account at any financial institution within the city of Rotterdam. 

Once the business has been registered, the share capital, which must be at least one cent, must be paid. 

As soon as the Notary has recorded the record of formation, the paid-up share value should be transferred to the firm’s business account.

7. Filing the form 

File an application for Company Registration In Rotterdam with the Chamber of Commerce(KVK) at https://www.kvk.nl/english/registration/forms-for-registration-and-reporting-changes/. 

The form will include details such as-

• Personal details
• Details of legal entity( in case of BV or NV)
• Partnership details (in case of VOF or CV)
• Company details
• Signatures and other necessary information.

8. Schedule an appointment with the Chamber of Commerce 

After the form fillup has been completed, it is important to schedule an appointment with the Chamber of Commerce in order to finalize the Rotterdam company registration. 

Members must directly visit the Chamber of Commerce in order to authenticate themselves and complete the enrollment procedure. 

A representative of the Chamber of Commerce would verify the credentials at the visit and determine if you match the requirements for enrollment. 

You must bring legitimate proof of identification, such as a passport, in order to enroll at KVK. KVK is unable to finish the registration procedure without valid identity proof.

9. Paying the registration fees 

To register your company in Rotterdam, you must pay a one-time enrollment fee. This cost must be paid in full with either a credit or debit card. There is no cash accepted.

10. Provide the rent agreement for the Dutch company’s premises 

Rotterdam company registration with the Chamber of Commerce is possible only if the business has a legal address. 

The entrepreneur must Provide the rent agreement for the Dutch company’s premises. 

Only after receiving a copy of the rental agreement would the KVK consider an application to register the location. 

It is not essential to submit a copy of the lease contract unless the firm’s location is the director’s home residence.

11. Register with the Chamber of Commerce(KVK) 

You will acquire the KVK registration and KVK number after the Company Registration In Rotterdam has been completed.

Company registration in Rotterdam for those who don’t have Dutch citizenship or come from outside the EU

You must adhere to specific requirements set by Dutch immigration officials if you want to establish a company in Rotterdam but do not possess Dutch citizenship and originate from outside the European Union.

When establishing a business in the Netherlands, you must review the IND portal and satisfy a range of economic requirements. You must demonstrate the following things:

• You are capable of managing the concerned firm.
• You must have a strategy for your business.
• Your business either enhances or advances the important concerns of the Netherlands as well as Rotterdam.

Necessary documents for Rotterdam company registration

The following are the documents required if you wish to register your company in Rotterdam.

• The Articles of Association of the firm.
• Details on Board members and stockholders.
• The Notary Application.
• Incorporation documents.
• Company details.
• Details about the registered office.
• Details of Partnership along with the Partners Information in case of a partnership firm.

Numerous business activities in Rotterdam

• Rotterdam is situated in the center of Holland, a territory of the Netherlands that is home to numerous significant cities. Company Registration In Rotterdam can be quite successful because travelling from Rotterdam to Utrecht, Den Haag, and Amsterdam is simple.
• Since Rotterdam has one of the biggest Ports, Rotterdam company registration of a trade business is the best course of action. 
• Furthermore, Rotterdam provides a plethora of additional opportunities for various business activities that can be carried out in the nation. 
• In Rotterdam, the real estate industry is also a  prosperous business when it comes to company registration In Rotterdam.
• The Tourism sector is another one of the lucrative industries that you can choose if you wish to register your company in Rotterdam.
• As per the numerous surveys that have been conducted, Rotterdam is a superb location for firms in the power, financial, transportation, and shipping sectors. This conclusion is often supported by the high amount of multinational corporations that have their headquarters situated in Rotterdam

Taxation in Rotterdam

If you register your company in Rotterdam, you would need to keep track of your finances and be in a position to pay the taxable income and VAT payable. Hiring a tax specialist to assist you in this process is generally advisable. 

In the case of a limited liability company in Rotterdam, the tax rates are as follows:

• The taxation rates on revenues earned up to €200.000 are as follows: in 2019, they were 19%; in 2020, they were 16.50%; and in 2021, they seem to be 16%.
• The taxation rates on revenues earned over €200.000 are as follows: in 2019, taxes were 25%; in 2020, they were 22,55%; and in 2021, they were 20,25%.

Time required for Rotterdam company registration

The possibilities to enroll with the Chamber of Commerce. They are:

• A week following the launch of the business is the absolute latest.
• One week before you open for operation.

Conclusion

The above article briefly describes the procedure for company registration in Rotterdam.

If you wish to register your company in Rotterdam, you can consult OnDemand International. Our team of professionals will guide you through every stage of the registration process.