Set Up a Catering Business in Poland: Steps & Documents

This article serves as a comprehensive guide on how to set up a catering business in Poland, covering essential aspects such as the necessary documents, license requirements, etc.


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    start a catering business in poland

    Poland, with its rich cultural heritage and booming economy, presents a lucrative opportunity for entrepreneurs looking to tap into the thriving catering sector. This article serves as a comprehensive guide on how to set up a catering business in Poland, covering essential aspects such as the business landscape, necessary documents, license requirements, and key considerations for success.

    About the Catering Sector in Poland

    It’s important to comprehend the state of the Polish catering industry before delving into the specifics of starting a catering company there. Poland has a thriving and diverse food scene, and there is a rising need for catering services. The need for high-quality catering has been steadily increasing for anything from private parties to weddings and business gatherings.

    Polish cuisine is celebrated for its unique flavors and traditional dishes, making it an exciting market for culinary entrepreneurs. The catering sector in Poland, therefore, not only caters to local events but also attracts international clients seeking an authentic Polish culinary experience.

    How to Set Up a Catering Business in Poland?

    Market Research:

    Before venturing into the catering business in Poland, thorough market research is essential. Determine your market niche, rivals, and intended audience. Understanding local preferences and trends will give your business a competitive edge.

    Business Plan:

    Craft a detailed business plan outlining your catering business’s vision, mission, target market, and marketing strategy. Provide financial estimates as well; these will be important when looking for partnerships or funding.

    Legal Structure:

    Select a suitable legal framework for your catering company. A few of the most widely used business forms are sole proprietorship, partnership, or limited liability company (LLC). 

    Register Your company:

    Register your catering company with the relevant authorities. The process involves obtaining a NIP (Tax Identification Number) and REGON (National Business Registry Number). These registrations are crucial for tax purposes and legal compliance.

    Documents Required to Open a Catering Business in Poland

    Setting up a catering business in Poland involves gathering specific documents to streamline the registration process. Prepare the following documents:

    • Business Plan: A comprehensive business plan showcasing your catering business’s objectives, target market, and financial projections.
    • Proof of Address: Present proof of the company’s actual address, like a utility bill or leasing agreement.
    • Identification Documents: Submit identification documents for all business owners or partners, including passports and proof of residency.
    • Taxation Documents: Obtain a Tax Identification Number (NIP) and register with the National Business Registry (REGON).

    License Requirements for Setting Up a Catering Business in Poland

    • Sanitary Approval: Verify that the catering business abides by health and safety laws. Obtain approval from local health authorities, which may include inspections of your kitchen facilities.
    • Alcohol License: You must get a license from the appropriate authorities if your catering company intends to provide alcoholic drinks. Depending on the kind of alcohol and the extent of your catering services, the procedure could change.
    • Event Permit: For catering events held in public spaces, secure the necessary permits from local authorities. This may include permissions for setting up tents, stages, or temporary structures.

    Factors to Take Into Account while Establishing a Catering Business in Poland

    • Cultural Sensitivity: Understand and respect local customs and traditions, particularly when it comes to food. Catering businesses that adapt their offerings to local preferences are more likely to succeed.
    • Quality Ingredients: To guarantee the quality of your catering services, get fresh, high-grade components. Build trusting relationships with regional vendors to keep your supply chain stable.
    • Technology Integration: Embrace technology for efficient business operations. Utilize online platforms for bookings, payments, and marketing to reach a broader audience.
    • Marketing Strategies: Develop a robust marketing strategy to promote your catering business. Utilize social media, collaborate with event planners, and participate in local food festivals to enhance your brand visibility.


    Setting up a catering business in Poland offers a gateway to a vibrant market with a growing demand for diverse culinary experiences. Entrepreneurs can set themselves up for success in this fast-paced field by carrying out in-depth research, writing a strong business strategy, and adhering to the law. 

    If you want to establish your business presence in Poland, then you can contact us at OnDemand International. We will assist you in registering your business, reserving your business name, acquiring a virtual office, and other related aspects of business registration in Poland.